Archive Inventory Assistant (Part-Time)

The Agency You’ll Join:
The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:
The Public Design Commission (PDC) has jurisdiction over permanent structures, landscape architecture, and art proposed on or over City-owned property. The mission of the PDC is to advocate for innovative, sustainable, and equitable design of public spaces and civic structures, with a goal of improving the public realm and therefore related services for all New Yorkers throughout the five boroughs. The Public Design Commission is New York City’s design review agency and is part of the Mayor’s Office. Established in 1898, the Commission reviews works of art, architecture, and landscape architecture on City-owned property. Projects include construction or restoration of buildings, such as museums and libraries; creation or renovation of parks and playgrounds; installation of lighting and other streetscape elements; and the installation and conservation of works of art. The Commission holds one monthly public meeting to review projects, which are primarily submitted by City agencies. There are 11 Commissioners, who serve pro bono, and seven full-time staff members. The Commission also acts as caretaker and curator of the City's public art collection and maintains an extensive archive documenting the history of New York City's public works.

The Problems You’ll Solve:
This is a part-time, temporary, grant-funded position. Applicants must be able to commit to working 390 hours over the course of this grant project. The Archive Inventory Assistant must work a maximum of 15 hours per week for approximately 26 weeks. The project must be completed by Fall 2026.
The Inventory Assistant will be required to:
- Perform physical archival tasks, including re-foldering records, labeling folders, and re-housing loose photographs as needed, at a rate of approximately 1.5 hours per cubic foot.
- Perform data entry at a rate of 3 hours per cubic foot.
- Perform quality control checks on completed work.
- Track work progress and deliverables for reporting purposes.

About You:
- You can work effectively and efficiently with supervision.
- You have sensitivity to and experience handling archival materials.
- You have working knowledge of word processing, spreadsheet, and database software. Proficiency working with Microsoft Excel and Access is required.
- You are familiar with and able to use Windows operating systems and machines.
- You can commit to the project for 26 weeks, working 15 hours per week (a total of 390 hours).
- You can lift 40-pound boxes.
- You can properly handle fragile archival materials.

Minimum Required Qualifications:
- Bachelor’s Degree required.
- 0-3 years of experience.

MAYORAL PROGRAM COORDINATOR (M - 06423

1. A baccalaureate degree from an accredited college and two years of experience in administration, research, management, analytical work, community work or community activities; or
2. A four-year high school diploma or its educational equivalent and six years of experience as described in "1" above; or
3. A satisfactory equivalent combination of education and/or experience. However, all candidates must have at least one year of experience in administration, research, management, analytical work, community work or community activities.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.