AP TeamLead

Requirements:

         Invoice management:

• Oversee Import Integrity: Supervise and review imports from the ISTA team to ensure data accuracy before posting.

   

• Month-End Tasks: Review ISTA reports (Statement and Pivot Review) to identify and prepare known invoices that are missing from the approval system.

   

• Approval Workflow: Actively manage the approval queue by sending follow-up emails to facilities regarding invoices awaiting approval in Stampli.

        Payment processing:

• AP Aging Review: Review and monitor the accounts payable aging report on a regular basis to ensure timely and accurate payment of vendor invoices.

   

• AP Run Preparation: Prepare the accounts payable payment run for review by the AP Supervisor, ensuring all selected invoices are ready for payment.

        Communication and Support: 

• Vendor Support: Act as the primary contact for vendors regarding invoice status, payment timing, and discrepancies, providing timely and professional responses.

   

• Client Support: Serve as a point of contact for client inquiries related to accounts payable, including payment status and invoice questions, ensuring clear communication and follow-through.

   

• Internal Support: Support internal accounting and operations teams by responding to AP-related questions, researching issues, and coordinating resolutions.

         Bank reconciliation: 

• AP Payments: Perform daily reconciliation of the AP side of the bank account.

   

• Internal Transfers: Perform daily reconciliation of internal transfers within the bank account.

   

• AR Deposits: Perform daily reconciliation of AR deposits by recording cash clearing entries to ensure the general ledger matches bank activity.

   

• Miscellaneous: Communicate with the Supervisor and Accounting team regarding miscellaneous transactions that need to be recorded.

Key Performance Indicators (KPIs):

• Invoice Accuracy: Timely and accurate posting of invoices, including ISTA imports and manual entries, with minimal corrections or rework required.
• Bank Reconciliation Timeliness: Daily completion of AP-related bank reconciliations (payments, internal transfers, and AR deposits), with discrepancies identified and communicated promptly.
• Responsiveness & Support Quality: Timely and professional responses to vendor, client, and internal inquiries, with issues resolved or escalated within expected turnaround times.
• AP Aging Review: Maintenance of a clean AP aging with no unexplained aged balances and timely escalation of overdue or high-risk items.
• Payment Run Readiness: Payment runs are prepared accurately and on schedule, with all invoices fully approved, validated, and supported prior to supervisor review.

Schedule: 5/2, 8-hour working day (40 hr per week), from 8 аm to 5 pm EST. You must be prepared to adhere to a strict schedule and maintain punctuality. Our team is committed to meeting deadlines and delivering high-quality services to our clients.  

What we offer:

• Official employment;
• Fixed salary with no penalties, rate based on experience and English proficiency;
• Online yoga classes with an instructor;
• Access to psychologist and coach services;
• Workshops and masterclasses;
• Corporate training, workshops, and regular salary reviews.

Why Choose Us? What Do We Offer that's Exceptional?  

Continuous Development: We believe that learning never stops. That's why we offer ongoing training sessions, workshops, and resources to make sure you're always equipped with the knowledge to succeed.
Innovative Environment: Be part of a forward-thinking company that uses advanced tools and methodologies to redefine the standards of medical billing and client care.
Global Collaboration: Join a diverse team that works across time zones, ensuring you're part of a truly international and inclusive company culture.
Employee Support: Take advantage of complimentary English lessons, access to a coach or psychologist, and workshops designed to enhance both your professional and personal growth.

If you're a driven individual looking for a platform to shine, grow, and make a significant impact, then CareBiller is the place for you. Apply now and shape the future of sales with us!

Need more information? Welcome!