AP & Billing Specialist (QuickBooks Online Exp. Req.)

AP & Billing Specialist (QuickBooks Online Exp. Req.)
Location: Phoenix, AZ (Hybrid; 3 days on-site)
Salary: $54,000 to $57,000 + Annual Bonus Potential
Benefits: Medical, Dental, Vision, Life, Tuition Reimbursement, 401(k) w/ match, Unlimited PTO
Job Type: Full-Time 
Typical Hours: Flexible M-F (7am–4pm, 8am–5pm, or 9am–6pm)
Start Date: ASAP
Sponsorship: Not available
Relocation Assistance: Not Available

AP & Billing Specialist (QuickBooks Online Exp. Req.) Description

Our client in the relocation services industry is seeking an AP & Billing Specialist to join their team in Phoenix, AZ. This role supports high-volume accounts payable and client invoicing functions by verifying invoices, reconciling accounts, and ensuring timely and accurate payment processing. The ideal candidate has hands-on experience managing high-volume transactions, and strong proficiency in both QuickBooks Online and Excel. To be successful, you must demonstrate exceptional attention to detail, strong organizational skills, and the ability to meet deadlines in a fast-paced environment. This is an excellent opportunity to join a people-centric organization with strong benefits and long-tenured employees.

AP & Billing Specialist (QuickBooks Online Exp. Req.) Responsibilities

•    Process high-volume AP transactions in compliance with company policies and procedures
•    Verify, classify, and accurately record invoice data within QuickBooks Online
•    Reconcile the accounts payable ledger to ensure all payments are properly posted 
•    Investigate & resolve invoice discrepancies through account and bank statement reconciliation
•    Prepare and process client invoices, statements of account, and fee requests in a timely manner
•    Support reconciliation of client billing records to ensure accuracy 
•    Respond to internal and external billing inquiries with professionalism and accuracy
•    Generate accounts payable and billing status reports using Excel and internal systems
•    Maintain organized financial records and documentation to support audits and reporting needs
•    Identify and escalate billing discrepancies or process issues to leadership as appropriate

AP & Billing Specialist (QuickBooks Online Exp. Req.) Qualifications

•    2+ years of accounts payable and billing experience is required
•    Solid understanding of basic bookkeeping and accounts payable principles is required
•    Proficiency in QuickBooks Online is required
•    Strong Excel skills including VLOOKUP and Pivot Tables are required
•    Ability to work on-site 3 days per week is required