AP Accounting Specialist

Reports to: Accounts Payable Manager

Direct Reports: none

Key responsibilities:

Invoice Management:

• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders or contracts and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.

Payment Processing:

• Prepare and process payments.
• Monitor payment schedules to ensure timely disbursements.
• Address payment inquiries from vendors and internal stakeholders.
• Accounts Payable Management
• Ensure the quality of master data for international accounts payable of various natures, including accurate third parties’ records - identification, banking information, tax documents, etc. and system categorizations.
• Generate and maintain accounts payable aging reports and payment activity summaries.

Monthly & Yearly closing:

• Organize the activities to process invoices and payments and meet the closing timetable.
• Reconcile third parties’ statements and resolve outstanding balances or discrepancies.
• Support month-end and year-end closing by reconciling accounts payable records and providing information for required accruals for invoices not processed and adjustments for prepayments.

Vendor and Internal Communication:

• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Collaborate with purchasers to resolve invoice disputes.
• Compliance and Documentation
• Maintain organized and accurate records of invoices, payments, and correspondence.
• Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Professional skills/experience:

• Proven experience in accounts payable process, with a minimum of 4-5 years of relevant experience.
• Experience working for an international organisation and on a multi country scope.

Personal skills/experience:

• Attention to detail and accuracy in processing invoices and payments
• Analytical and problem-solving abilities.
• Good organisational and time management skills.
• Ability to work independently and collaboratively in a team environment
• Ability to prioritise tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• Effective communication and interpersonal skills to build relationships with internal and external stakeholders.

Key interdependencies: Purchasers in all departments, Accounting Method & Referential team, Treasury, IT teams

Apply: Interested applicants can email their resumes at [email protected] or reach out to us at +91 9987373636.

• Diploma in accounting
• Bachelors/Masters in Finance or Accounting or similar field

Benefits @Believe: 

#Flexibility – Just punch in leaves, not intime and out time 

#Office perks – a game of foosball, table tennis to bat the afternoon lacklustre, free event pass for exclusive and limited shows, music subscription, etc 

#Wellbeing – Caring by EUTELMED, professionals are at your disposal for advice and support, in your own language and culture 

#Transperancy – engaged in secondary activity just disclose it to us 

#Sustainability – You can be a part of CSR program, represent yourself as a #shaper and contribute to a better future. 

Disclaimer:

Believe strongly promotes equal treatment regardless of race, ethnicity, nationality, gender, sexual orientation, socioeconomic status, age, marital or civil partner status, pregnancy or maternity, physical abilities, religious beliefs, political beliefs, or other ideologies.