Analyst - Finance (AP)

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

Key Responsibilities:

• Invoice Processing & Vendor Management:
• Process vendor invoices accurately and timely in line with company policies and GST regulations.
• Match purchase orders (PO), goods receipts (GR), and invoices (3-way matching).
• Coordinate with the procurement, warehouse, and retail teams to resolve discrepancies.
• Manage vendor onboarding documentation and updates in the system.

Payment Execution:

• Prepare and process weekly/monthly payment runs (NEFT/RTGS/cheques).
• Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts.
• Handle urgent and advance payment requests as per approval protocols.
• Ensure timely remittances of Overseas Suppliers
• Ensure timely payment of legal dues and MSME entities

Reconciliations & Reporting:

• Perform regular vendor account reconciliations and resolve outstanding balances.
• Track credit notes, debit notes, and ensure proper accounting of vendor returns (RTV).
• Assist in monthly and year-end closing by providing accurate AP schedules.
• Prepare monthly and periodic Accruals and provisions working for review, approval and recording in accordance with internal systems and controls
• Prepare reports related to AP aging, cash flow, and vendor payment status.

Compliance & Audit Support:

• Ensure compliance with statutory requirements including TDS, GST, and other applicable taxes and ensure timely submission of returns with help of respective consultants
• File GST returns related to AP inputs and assist in reconciliations.
• Provide documentation and support during internal and external audits.
• Maintain documentation for Vendor master and process timely Vendor Code Creation

Cross-Functional Collaboration:

• Collaborate with the buying, retail operations, and logistics teams to ensure seamless flow of invoice and inventory data.
• Liaise with IT or SAP / ERP teams for process automation and data integrity in the AP module (SAP preferred).

Requirements

• Bachelor’s degree in accounting, Finance, or related field.
• Proven experience in accounting, sales operations, or related roles.
• Strong proficiency in MIS reporting and Excel.
• Knowledge of GST filing, SAP and compliance preferred.
• Excellent communication and organizational skills.

Benefits

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you  but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?