AI & Automation Executive Assistant (Remote)

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We are looking for an Executive Assistant with strong AI and automation skills to support both personal and professional initiatives. This role combines executive support, project assistance, AI-driven problem solving, and workflow automation. You will work closely with an executive leading Digital Transformation in the energy industry, helping bring structure, clarity, and efficiency to a wide range of tasks.

The role covers two areas:

• Personal: Helping integrate AI into day-to-day life, decision-making, planning, and productivity.
• Professional: Supporting the executive’s work as Head of Digital Transformation, including research, documentation, automation, and structured execution.

This is a full-time but flexible position (around 30 hours/week), with potential to grow. Mexico is strongly preferred, but LatAm candidates will also be considered.

Key Responsibilities

• Use AI tools to explore ideas, create drafts, summaries, insights, and research outputs.
• Support the creation and development of AI-driven projects for personal and professional use.
• Build workflows and automations using tools like Make, n8n, or Zapier.
• Assist with data tasks such as organizing information, basic analysis, and AI-assisted reporting in Sheets/Excel.
• Create structure through well-organized notes, dashboards, SOPs, docs, and templates.
• Prepare talking points, meeting briefs, follow-ups, and documentation.
• Manage tasks proactively, take ownership, and present clear recommendations.
• Help streamline personal and professional systems using a combination of AI tools and automation.

Requirements

• Experience as an Executive Assistant, Project Assistant, or similar support role.
• Experience with AI tools (ChatGPT, Claude, Gemini, etc.).
• Ability to build automations using Make, n8n, Zapier, or similar tools.
• Excellent written communication skills in English.
• Proactive thinker who can improve AI-generated ideas and validate outputs.
• Ability to learn complex topics quickly (no energy industry experience required).
• Strong organization, documentation, and information-structuring skills.
• Comfortable working independently and handling tasks with minimal direction.
• Based in Mexico preferred; LatAm acceptable.
• Bonus: Experience with Notion, Sheets/Excel, prompt engineering, or AI agents.

Benefits

• USD Salary.
• Full-time but flexible role (around 30 hours per week) with potential to grow.