Agency Coordinator

MassMedia Marketing, Advertising, PR is a fast-growing advertising and public relations agency headquartered in Las Vegas, NV, with offices in Phoenix and Orange County. We are a results-driven, award-winning firm with deep expertise in the hospitality, consumer services, and healthcare sectors. We work in an open environment where ideas are shared across all disciplines, and there are ample opportunities for advancement based on excellence.

We are seeking a highly organized, proactive Agency Coordinator to support our Executive Team and core service departments including PR, Paid Media, Social Media, and Client Services. This role is the connective tissue of the agency, helping keep people, projects, and priorities moving smoothly.

The ideal candidate loves working in the office and thrives in a fast-paced agency environment, anticipates needs before they arise, and takes pride in being the person others rely on to “make it happen.”

Key Responsibilities

Executive & Agency Support

• Provide day-to-day administrative and operational support to the Executive Team
• Manage calendars, meeting scheduling, agendas, errands and follow-ups
• Assist with internal communications, meeting notes, and action-item tracking
• Support agency-wide initiatives, events, and special projects

Cross-Department Coordination

• Act as a liaison across PR, Paid Media, Social Media, and Client Services teams
• Track deadlines, deliverables, and internal workflows to ensure accountability
• Help coordinate internal status meetings and ensure teams are aligned
• Maintain shared documents, trackers, and systems

Client Services & Account Support

• Assist account teams with onboarding materials, timelines, and documentation
• Help prepare presentations, reports, and client-facing materials
• Support client communications as needed (scheduling, follow-ups, logistics)
• Ensure internal systems (CRM, project management tools) are updated and accurate

PR, Paid Media & Social Media Support

• Assist with media lists, coverage tracking, reporting, and coordination
• Support paid media and social teams with asset organization, trafficking support, and reporting logistics
• Help manage open jobs, approvals, and internal review processes

Requirements

• 2+ years experience in an agency, professional services, or fast-paced office environment
• College degree in Journalism, Communications, Advertising, etc.
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Proficiency with Microsoft Office and Google Workspace (PowerPoint, Excel, Docs, Sheets)
• Experience with project management tools (Monday.com, or similar) a plus
• CRM experience a plus!!

Benefits

At MassMedia, we pride ourselves on hiring top talent and we work hard to provide benefits that make our team members lives better.

Our comprehensive compensations and benefits program includes:

• Competitive salaries and opportunity for advancement; we always strive to promote from within!
• Medical, dental and vision plans for you and your family and financial protection options through disability, life, accidental death, cancer assist, critical illness, and medical bridge insurance
• 401(k) plan with company matching program
• Generous paid time off policy that increases each year you are with the company
• Eleven (11) paid holidays and we pay you to take your birthday off!
• Frequent company happy hours, events and team building activities
• Professional development opportunities