PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.

Assistance with the shipping process:

Making all the paperwork related to the import
Receiving the equipment
Keeping tracking of all the equipment received from the client
Sending equipment back to the customer
Working with the finance for equipment inventory

Handling Purchases:

Getting all the approvals for the budget needed for the purchase
Searching for the desired equipment (when doesn’t have a specified supplier)
Making the purchase
Following the delivery
Keeping tracking of supplier invoices payment
Keeping tracking of all acquired equipment

Extracting data from various tools used on project:

Jira
Confluence
Salesforce
Oracle
Trace

Creating/updating/formatting reports in any needed format:

Excel
Word
Power Point
MS Project

Updating data

project financial sheets
project OrgChart
any project/customer specific templates, databases, sites

Helping PM with:

Risk Release procedure
PS Project Closedown Checklist
Salesforce project tasks: ex. creating milestones, resource requests, PSRs
Making travel arrangements and travel expenses
Coordinating meetings

Helping CcoE Management with:

Consolidating projects demand (ongoing projects ) & upcoming projects (for all Geoa) for CCoE resources, maintaining them and mapping resources. Co-ordinating with TA team and vendors to address the demand.
Since the projects use Jira, understanding Sprint, data extraction and consolidation to help PMs deduce the quantum of work completed.
Overall project performance data consolidation and presentation
Assist in subcontractor management
Help with assignments, maintaining up to date CCoE org chart, etc.

Work as Directed by Operations Management

Administrative Support III

AI overview