Administrative Specialist (Grant Operations)

Job Title: Administrative Specialist (Grant Operations)

Job Overview
We are seeking a highly organized and detail-oriented Administrative Specialist to support our grant management operations. This role is responsible for coordinating project workflows, managing documentation, supporting client communication, and ensuring smooth administrative processes across multiple grant programs. This position offers strong growth potential within a mission-driven organization and is ideal for someone who thrives in structured, detail-focused environments.

Key Responsibilities

• Process day-to-day grant and project workflows, ensuring all deadlines and requirements are met.
• Maintain and organize filing systems, documentation, and grant-related records.
• Support client relations through clear, timely, and professional communication.
• Ensure accurate execution of detailed administrative processes and tasks.
• Perform administrative functions including data entry, report preparation, and follow-ups on outstanding items.
• Coordinate multiple projects simultaneously while maintaining strong organization and proactive tracking.
• Assist in improving and simplifying workflows through research and process optimization.
• Support internal teams with documentation and operational needs.

Requirements

• Minimum of 2+ years of experience in administrative support, project coordination, or grant-related work.
• Strong attention to detail and excellent organizational skills.
• Ability to multitask across several detailed projects with consistent follow-up.
• Excellent written and spoken English communication skills.
• Strong general computer skills and problem-solving abilities.
• Fast learner with the ability to research, analyze, and simplify processes.
• Strong writing and documentation skills.
• Reliable, responsible, and able to work both independently and collaboratively.

Preferred Traits

• Team-oriented, adaptable, and proactive.
• Committed to delivering high-quality work.
• Willing to go above and beyond to support team and organizational goals.