Administrative Services Manager

Pay Range: $ 85,611 - $111,295 annual compensation

Job Posting Closing on: Thursday, March 5, 2026 📅

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

An Administrative Services Manager position is available with the City of Fort Worth Financial Management Services Department, Purchasing Division. This position will provide executive-level administrative and strategic support to the Chief Procurement Officer and division leadership, including coordination of high-visibility initiatives such as the Small Business Program, Achievement of Excellence in Procurement Award (AEP), What Works Cities, and Transparency Stars. Oversee strategic purchasing functions through forecasting, vendor performance monitoring, workforce and succession planning, and organizational development to develop improvement efforts for the Small Business Program in collaboration with Economic Development, strengthening local business engagement and procurement compliance tracking. Manages budget and contract activities, including expenditure monitoring, forecasting, reconciliation, citywide contract renewals, and spending threshold oversight. Serves as the primary contact for Public Information Requests related to purchasing within FMS, providing reports to executive leadership. Provides departmental administrative leadership through mentoring staff and ensuring compliance with HR and MRC requirements.

Minimum Qualifications: 

• Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel and management experience
• One (1) year in a supervisory capacity

Preferred Qualifications:

• Experience with City Purchasing Policy and Procedures
• Experience with pertinent Federal, State, and local purchasing laws, codes, and regulations
• Experience working with Small Business, HR systems, and purchasing platforms such as PeopleSoft, SAP, Bonfire, B2GNow and similar
• Experience interpreting and applying City Personnel Rules and Regulations
• Two (2) years of supervisory responsibilities and human resource coordinator activities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools

The Administrative Services Manager job responsibilities include:

• Supervises staff, including prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained, ensuring employees follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary decisions or recommendations
• Oversees and manages the City’s central mailroom operations
• Participates in preparing and administering the department budget, end-of-fiscal-year calibration, forecasts funding needs, and develops an annual training plan for purchasing staff. Provides analytical and research support for KPIs, quarterly reports, goals, policies and annual reporting requirements. Represents the department at various meetings with other city departments, external organizations, and committees
• Completes department purchasing needs by pulling purchase orders, monitoring the remaining spend on purchase orders, verifying receipts vs. invoices, and working with suppliers on invoice discrepancies
• Agency representative for national and regional purchasing organizations and cooperatives. Maintains and updates memberships with national and regional organizations, and cooperatives, business such as NIGP, DFW NIGP, TxPPA, TX SmartBuy, IOCP Procurement Card, NPI, Amazon, and BuyBoard Cooperative. Responsible for renewing annual membership and updating agency rosters throughout the year for staff changes
• Review and approve contracts created in PeopleSoft purchasing by the admin team to ensure all information is correct. Assists with managing department contract agreements. Review and approve include new contract requests, renewal contract requests, and amended contract requests. Troubleshoot and complete requests to close purchase orders when all invoices have been paid to release any remaining encumbered funds from department end users
• Assists primary HRC/MRC with human resources functions for the department; interprets personnel rules and regulations; research recruitment and compensation issues. Complete all onboarding needs for the candidate, requests to the HR Talent Acquisition liaison. Maintain and update organizational charts and computer inventory tracking spreadsheets
• Small Business coordination and ongoing improvement of programs that support local businesses. This includes clearer access to opportunities, and more consistent tracking of procurement compliance and results—helping Economic Development navigate municipal processes more easily, for small firms to compete fairly, and benefit from initiatives designed to grow the local economy

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.  

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟