Administrative Receptionist

Job Overview We are looking for a highly organized and reliable Administrative Receptionist who will serve as the first point of contact for our office while taking full ownership of day-to-day administrative and office management operations. This role is ideal for someone who is proactive, detail-oriented, and thrives in ensuring that office operations run smoothly and efficiently behind the scenes. Key Responsibilities: Reception & Front Desk Duties: Serve as the main receptionist and first point of contact for visitors, clients, and partners Manage visitor logs, access passes, and office entry protocols Handle incoming calls, emails, and general office inquiries professionally Coordinate with staff regarding visitor arrivals and office schedules Office Administration: Oversee daily office operations, upkeep, and overall functionality Manage utility accounts (electricity, water, internet), ensuring timely billing and payments Handle rental agreements, lease compliance, and coordination with building management Maintain office supplies, equipment, and relationships with vendors and service providers Coordinate office repairs, maintenance work, and external service providers Financial & Administrative Support: Monitor office-related expenses and prepare monthly expense reports Support budgeting and cost control initiatives Ensure proper documentation, filing systems, and record-keeping Assist with procurement processes and inventory management Employee & Management Support: Provide administrative support to onsite teams Ensure office safety protocols and compliance are followed Assist management with special projects, reports, and operational tasks as needed Qualifications: Proven experience in office administration, facilities management, receptionist, or a related role Strong organizational, multitasking, and time-management skills Excellent communication, coordination, and interpersonal abilities Ability to work independently and take ownership of responsibilities Basic accounting or financial tracking knowledge is a plus Proficiency in Google Workspace and/or Microsoft Office