Administrative & Personal Assistant (Hybrid, Athens based)

About OSeven 

At OSeven, we envisage a world with zero traffic accidents, and we are here to make it real, one mile at a time!

We create responsible, safe and eco drivers and raise driving awareness to the society through new proactive and innovative mobility solutions focusing on customer engagement and constant improvement.

We are a VC backed Insurtech company, member of the Endeavor global network having raised 4 funding rounds. Our solution is already implemented in more than 20 countries providing pioneering smartphone telematics and driving behavior analytics, for leading insurance, banking, automotive and mobility companies around the globe. Through our existing commercial agreements, we have gained access to more than 120 million vehicles worldwide.

Our world class AI-enabled, Big Data analytics platform, analyses data collected from different sources (smartphone, OBD, connected cars etc.) which can determine the driving risk and different mobility patterns. Leveraging advanced Machine Learning, we achieve with great accuracy the detection of several risk factors including aggressive braking & acceleration events, driving over the speed limits and mobile use while driving.

Role  

As a Personal & Administrative Assistant you will be responsible for the smooth operation of the company on a day to day basis, oversee the workspace, ensure an efficient and productive environment for our team and support the Senior Management, with focus on CEO’s working life and communication. Specifically, you will be asked to:

• Act as the point of contact for the CEO and managers of the company
• Handle requests and queries appropriately 
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Produce reports and briefs
• Devise and maintain office filing system
• Assist on accounting procedures and policies
• Review and maintain the working environment and arrange necessary repairs
• Manage IT equipment and office supplies
• Liaise with staff, suppliers and clients
• Assist on company events, parties or conferences organization
• Prepare letters, presentations and reports
• Deal with correspondence, complaints and queries
• Provide general support to visitors

Requirements 

Must have skills:  

• 2+ years proven experience as an Office Manager, Personal or Administrative Assistant
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English and Greek
• Attention to detail and problem-solving skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Excellent time management skills and ability to multi-task and prioritize work
• Knowledge of office administrator responsibilities, systems and procedures
• Discretion and confidentiality

Nice to have:  

• University Degree in a related field
• Work experience in Tech companies

What we offer 

• Highly competitive salaries reviewed upwards on a regular basis based on your performance and company’s targets/milestones  
• Flexible working conditions (e.g. Work From Home, yet Athens based)  
• Participation in state-of-the-art projects and tech challenges  
• Private Health Insurance and Pension Plan  
• Internationally recognized and fun team  
• Personal and professional development amongst industry experts  
• Work with state-of-the-art technologies  
• Great workspace in a very good location 
• Free drinks and team social events