Administrative Officer

The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a talented individual to join its office in Lahore, Pakistan, as an Administrative Officer.

The Administrative Officer will work closely with IWMI Pakistan team and ensure the uninterrupted facilities and administration services in IWMI Lahore office. The incumbent will maintain the sufficient stock levels of office supplies and consumables, initiate and supervise the periodic and need based office repairs and maintenance tasks, keep record of all IWMI Pakistan assets, will coordinate for asset verifications, movements and disposals. Where needed, initiate and complete the procurement tasks related to office operations in a proactive way.

DUTIES & RESPONSIBILITIES:

• Record keeping of office assets, their movements, and disposals as per IWMI policies and guidelines; coordinate the physical verification of all IWMI assets twice a year and maintain office-wise and project-wise asset records as per IWMI and donor formats.
• Ensure uninterrupted office facilities and maintain sufficient stocks of office supplies and consumables with accurate records of monthly consumption and reorders.
• Regularly monitor the office building, garden areas, parking areas, and entry/exit points for regular maintenance, ensuring high-quality standards for cleanliness and functionality. Where procurement of goods, services, or works is needed, initiate and complete the procurement tasks in a proactive manner.
• Maintain the continuous functionality of the office smart entry system, attendance records, and visitor logs; ensure uninterrupted provision of utilities and services including electricity, water, gas, telephone, backup generators, and rooftop solar system.
• Liaise with IWMI service contractors to ensure that services are rendered according to the contracts in a timely manner and that their contracts are initiated and executed on time to avoid any disruption in services.
• Responsible for the smooth functioning of office equipment and assets; where needed, arrange necessary repairs and maintenance.
• Work closely with kitchen and janitorial services contractors to ensure that a high level of service is provided to the IWMI team and hygiene standards are maintained.
• Work closely with the transport team and other operations staff for the provision of road and air transport services as per IWMI requirements.
• Work closely with the Country Representative, Senior Manager Administration, Project Leaders, and Research Group Leaders for the arrangements of meetings, workshops, conferences, and hotel reservations for events or accommodation services according to IWMI requirements.
• Ensure compliance with IWMI policies and procedures in performing duties.

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

Essential,

• Bachelor’s or Master’s degree in business administration, Business Management, Public Administration, or a closely related discipline.
• Minimum of five (05) years of working experience in similar capacity preferably within the development sector organizations.

KNOWLEDGE, SKILLS & ABILITIES:

Essential,

• Proficiency in Microsoft Office package especially in Word & Excel.
• Ability to demonstrate a customer-oriented, robust service delivery approach in proactive manner.
• A good team player and have ability and flexibility to adapt to change.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with individuals in a multicultural and multidisciplinary environment, demonstrating sensitivity and respect for diversity.
• Excellent oral and written language skills in English including effective listening and strong verbal and written communication abilities.

Benefits

This is a nationally recruited position and only Pakistan nationals will be considered. IWMI offers a competitive salary and benefits package, inclusive of health insurance, life insurance, accidental death and dismemberment (AD&D) insurance, and long-term disability coverage. The duration of the contract will initially be for a period of three years with the possibility of extension.

HOW TO APPLY: Apply for the position by following the application instructions at www.iwmi.org/jobs. We will be accepting applications through 24:00 (IST) on December 26, 2025 (applications will be reviewed on a rolling basis). Your application must include a CV, cover letter, and three (3) references, which may be contacted if you are shortlisted. Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.

IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.