Administrative Officer - Finance and Legal Documentation (019-618)

​Looking for Philippines-based candidates

Job Role: Administrative Officer - Finance and Legal Documentation

Compensation range: $1,500 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: An established advisory practice delivering specialist taxation debt services to a diverse client base. The business prioritises personalised support, strategic negotiation with revenue authorities, and practical solutions to complex tax liabilities, while maintaining consistent professional standards and a strong focus on achieving sustainable client outcomes.

Role Overview: We are seeking a proactive and detail-oriented Administrative Officer to join our Advisory team, supporting positive outcomes for individuals and businesses experiencing financial hardship. This role is responsible for delivering efficient day-to-day administrative support, assisting senior team members to manage deadlines and schedules, and ensuring smooth team operations. The successful candidate will demonstrate excellent communication and organisational skills, professionalism, initiative, and the ability to handle sensitive financial information with discretion and care.

Key Responsibilities: 

• Act as the first point of contact for our clients via email and phone.
• Talking to clients directly via telephone about their tax debt in a polite and professional manner at all times.
• Enter and maintain client data in the CRM, ensuring all required documentation is collected, kept accurate, up to date, and compliant.
• Schedule client meetings via phone or Zoom.
• Provide general administrative support to senior team members.
• Prepare and manage client engagement documents, including engagement letters, assist with terms and conditions, and onboarding paperwork.
• Liaise with clients to collect financial information and supporting documentation.
• Maintain a high standard of professionalism and response times.
• Preparing written applications in respect to payment arrangement proposals and remissions of interest and penalties.
• Analysing client circumstances to align them with the ATO’s law administration practice statement criteria.
• Monitor case progress and follow up outstanding information, deadlines, and compliance requirements.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Minimum of 2-3 years’ experience as an Administrative Officer in a tax, accounting, or financial services environment, managing client communication, CRM systems, and compliance-related documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneDrive).
• Experience using CRM or document management systems such as HubSpot is highly regarded.
• Strong English written and verbal communication skills.
• Possess numeracy skills.
• High level of attention to detail and accuracy when handling financial and legal
• documentation.
• Reliable, self-motivated, punctual and organised under pressure.
• Ability to manage tasks and priorities effectively, anticipates needs and takes initiative.
• Reliable internet connection and professional set up.