Administrative Manager

Do you want your day-to-day work to have a real meaningful impact on your entire team?

When people around you are overwhelmed and disorganized, you bring order to the chaos and lead by example with your detailed eye, reliable presence, and trustworthy self.

If you're the type of person who takes pride in supporting people and making things work better, we think you'll love this role.

Who we are

moneyGenius is a proudly Atlantic Canadian company with a simple mission: Make money easy and fun for everyone.

To achieve this, we're committed to making both moneyGenius.ca and creditcardGenius.ca the leading Canadian resources for all things money. In addition, we're re-inventing personal finance education and rewards with our new GeniusCash mobile app that makes learning about and maximizing your money fun and engaging.

Our team helps over 400K Canadians per month make the most informed financial decisions by building best-in-class fintech products and crafting high-quality educational content. Through GeniusCash rewards, Canadians have banked over $5.6 million since 2022.

And if that wasn't enough, we were named one of Canada's Top Growing Companies and Top Growing Women-Led Companies by The Globe and Mail's Report on Business Magazine, as well as a winner in Deloitte's Technology Fast 50 program. These achievements are a testament to our growth, and it reflects the remarkable hard work, dedication, and unwavering commitment of our team to our mission: to make money easy and fun for all Canadians.

So if you want in on our mission, read on…

What you'll do

We need a detail-oriented, resourceful, and reliable Administrative Manager to join our growing team and take ownership of the day-to-day operations that keep everything running smoothly. Your responsibilities will include:

• Manage team task boards and internal tracking tools to ensure projects and administrative tasks are completed on time.
• Oversee scheduling and calendar management, including meetings, events, and team milestones.
• Manage multiple email inboxes and coordinate communications across teams.
• Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
• Assist the Founders and leadership team with administrative and operational support as needed.
• Support the hiring process as needed: draft and post job descriptions, screen candidates, schedule interviews, and conduct reference checks.
• Coordinate the onboarding process for new hires, including accounts and equipment setup, documentation and orientation.
• Assist with the offboarding process, including return of equipment and ensuring a smooth exit.
• Keep inventory of new hire materials, including laptops, swag, and other essentials.
• Plan and lead employee engagement initiatives such as team-building activities, monthly events, and holiday gifts.
• Champion a culture of learning and excellence by supporting professional development opportunities.
• Respond to administrative requests from team members, ensuring they're handled promptly and thoughtfully.
• Take notes in team meetings, document action items, and follow up to ensure tasks get done.
• Support stretch projects and cross-functional work as needed.
• Wear many hats and thrive in a fast-paced, lean, and agile environment.

What it's really like working here

We believe in being transparent about what this role entails ‒ both the exciting parts and the challenges.

You'll wear many hats in a lean startup environment. As a bootstrapped company, we don't have layers of specialized staff. Some days you'll be coordinating hiring, other days you'll be managing supplies or jumping in on a stretch project. If you thrive on variety and get energized by tackling different challenges, you'll love it here. If you prefer a highly specialized role with clear boundaries, this might not be the right fit.

Process and consistency are non-negotiable. We're a process-driven company because that's our competitive advantage. You'll need to follow our established systems religiously and maintain meticulous attention to detail. We don't reinvent the wheel on recurring tasks ‒ we perfect the process once and apply it consistently.

Responsiveness matters deeply. We expect responses within hours on Zoom and within a business day by email. You'll need to close every communication loop by confirming completion or passing the ball to the next person. If you're someone who lets messages sit or forgets to follow up, you'll struggle here.

Accountability is how we grow. When something goes wrong, we don't point fingers. We ask what we could have done differently and how we can capture those lessons into our processes. You'll be expected to take ownership of your work, proactively communicate when you need help, and deliver what you promised when you promised it.

You'll work independently most of the time. As a remote team, you won't have someone looking over your shoulder. You need to be a true self-starter who can figure things out, manage your own time, and stay productive without direct supervision.

Fast-paced means really fast-paced. We're a lean team executing ambitious projects. Some weeks will be intense. You'll need to juggle multiple priorities, think on your feet, and occasionally put in extra effort to meet deadlines.

The work matters. You're not just pushing paper ‒ you're helping build the infrastructure that allows us to help hundreds of thousands of Canadians make better financial decisions. Your attention to detail in hiring means we build a stronger team. Your excellence directly impacts trust in our brand.

What makes it worth it

You'll have real impact. In a small team, your contributions are visible and meaningful. You're not a cog in a machine ‒ you're an essential part of making our mission happen.

You'll grow fast. The variety of challenges and our commitment to evolution means you'll develop skills quickly. We invest in our people because our success depends on your success.

You'll work with people who care. Everyone here is committed to excellence and genuinely supports each other. We're building something meaningful together, and that creates a special team dynamic.

Who you are

• You have at least 5 years of experience working in a fast-paced environment – ideally in a startup or professional services setting – where multitasking is second nature.
• "Organized" is your middle name ‒ you thrive on structure, meet deadlines with ease, and keep things running like clockwork.
• You're a self-starter who's dependable, trustworthy, and takes great pride in doing excellent work.
• You're highly resourceful and love solving problems ‒ no task is too small, and no challenge is too big.
• You have an affinity for following, managing, and designing scalable, efficient, and effective processes and workflows.
• You have strong written and verbal communication skills, and you know how to collaborate effectively across teams.
• You're tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.
• Scheduling, organizing, and prioritizing are your superpowers – and your attention to detail is second to none.
• You thrive in a remote-first environment and know how to stay connected and productive while working from home.
• You are able to work in ET or AT time zones because most of our team is located in Eastern and Atlantic Canada, making overlapping work hours essential for real-time collaboration and timely communication.
• You have a growth mindset – you're always learning, adapting, and ready to take on new challenges.
• Most importantly, you care about making life easier for those around you – and you do it with a smile.

This role is perfect for you if you:

• Get satisfaction from bringing order to chaos
• Take pride in doing things right, not just done
• Can juggle multiple priorities without dropping balls
• Communicate clearly and follow through consistently
• Value efficiency, process, and continuous improvement
• See documented processes as helpful structure, not bureaucracy
• Get energized by refining systems and making them better over time

This role is NOT right for you if you:

• Prefer highly specialized work with narrow focus
• Need frequent oversight or struggle with self-motivation
• Get frustrated by fast-changing priorities
• See processes as red tape rather than competitive advantage
• Want a traditional 9-5 with clear work-life boundaries every week

What you'll get

We take care of our team. Here's what you'll get working with us:

• Work from home anywhere in Canada with permanent remote full-time status.
• Opportunities for continuous growth and career advancement.
• Competitive salary based on your skills and experience.
• Performance-based bonuses.
• 100% paid premiums for health, dental, and vision insurance.
• Ample vacation time and standardized public holidays across Canada.
• New Employee Toolkit that contains everything you need to do your job well, including a company laptop, a second monitor, and a dozen other useful items.
• Mental health support through inConfidence and the Calm app.
• Mobile phone allowance to help cover part of your monthly bill.
• Regular team building fun including team games, lunches, happy hours, competitions with prizes, and more.
• Challenging and rewarding work that has a real impact on the financial health of Canadians.

Let's talk

Please apply with your cover letter addressed to Tanya so we know that you thoughtfully reviewed our job description.