Administrative Manager (QuickBooks Accounting, Payroll, & Compliance Req)

Administrative Manager (QuickBooks Accounting, Payroll, & Compliance Req)
Location: Remote; must live within 2 hours of Waterford, CT
Salary: $100,000 - $120,000 + annual bonus + excellent benefits
Benefits: Health, Dental, Vision, Disability, Life, $500 wellness benefit, 401K with match, PTO, & more
Job Type: Full-Time 
Core Hours: Monday–Friday, 8:00am–5:00pm; approximately 45 hours per week
Start Date: ASAP
Sponsorship: Not available
Relocation Assistance: Not Available

Administrative Manager (QuickBooks Accounting, Payroll, & Compliance Req) Description

Our client in the engineering consulting industry is looking for an Administrative Manager within 2 hours of Waterford, CT, to add to their remote team. In this key role, you will manage accounting operations, corporate compliance filings, and HR administration, while overseeing a small team supporting administrative, accounts receivable, and accounts payable functions. The ideal candidate brings strong experience in general accounting via QuickBooks, payroll, and compliance support within a professional services or consulting environment. To be successful, you must be highly organized, proactive, flexible, and able to manage multiple priorities effectively in a remote setting. This is a great opportunity to step into a visible, high-impact role with a stable, growing firm and an exceptional team.

Administrative Manager (QuickBooks Accounting, Payroll, & Compliance Req) Responsibilities

•    Oversee daily operations of the administrative, AR, and AP teams
•    Manage accounting workflows to ensure accuracy, timeliness, and compliance
•    Perform monthly reconciliations for bank accounts, credit cards, and payroll
•    Maintain bookkeeping, reconciliations, and reporting in QuickBooks
•    Maintain federal and state compliance calendars and manage all required filings
•    Coordinate tax filings, renewals, licenses, regulatory filings, insurance audits, and 1099 reporting
•    Prepare and support monthly collections reporting for leadership
•    Administer HR processes including onboarding, offboarding, benefits, and employee records
•    Support annual tax preparation and coordinate with external accounting and tax partners
•    Serve as the primary administrative contact for staff, vendors, and leadership
•    Handle confidential information with professionalism and discretion 

Administrative Manager (QuickBooks Accounting, Payroll, & Compliance Req) Qualifications

•    7+ years in a similar multifaceted role supporting a small to mid-size business is required
•    Experience in the consulting or professional services industry is required
•    General accounting & payroll experience is required
•    Proficiency with QuickBooks and Microsoft Excel is required
•    Experience maintaining corporate compliance filings and compliance calendars is required
•    Ability to attend in-person meetings at the Waterford, CT, office one day per month is required