Administrative Coordinator

Union: Non-Union
New or Replacement Position: Replacement
Site: Toronto General Hospital
Department: Preadmission Clinic
Reports to: Manager
Wage Range: $30.04 - $45.06 per hour
Hours: 37.5 Hours per Week
Status: Permanent Full Time
Closing Date: January 8, 2026

Duties

The Administrative Coordinator exercises decision making capabilities, judgment and independence to coordinate complex administrative support for the Pre-Admission Clinic, including: 

• Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
• Analyzing departmental workload statistics, identifying and bringing critical areas to the attention of the Manager
• Coordinating, organizing or planning meetings/events
• Monitoring and analyzing departmental budgets
• Ensuring efficient operation of the office
• Performing clerical support functions including generation of agendas and minutes.

• Completion of a Grade XII or recognized equivalent
• Completion of a recognized medical or business post secondary program at the certificate level
• Five (5) years related administrative support experience
• Experience working in a health care environment an asset
• Ability to maintain confidentiality
• Previous working experience with workflow, coordination of information, and EPIC is an asset
• Demonstrated commitment to the delivery of excellent customer service
• Excellent interpersonal and patient/customer service skills; sensitivity to patients and families, fears and anxieties – ability to use good judgement in assessing and/or responding to difficult situations
• Excellent organizational and time management skills
• Ability to produce detail-oriented, accurate work – ability to establish, maintain, and adhere to priorities – statistical data, tracking of metrics as required
• Knowledge of Medical terminology required
• Excellent verbal and written communication skills
• Demonstrated ability to function as a productive team member

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office and clinical environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, and Word, Excel; superb organizational and time management skills and the ability to multitask effectively.

The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.