Administrative Coordinator

AI overview

Join a growing team at Uni Systems as an Administrative Coordinator, where you will enhance knowledge management and administration processes across departments.

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Administrative Coordinator to join our UniQue team.

What will you be doing in this role?

Organise knowledge assets and oversee the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
Facilitate sharing, collaboration and communication of knowledge.
Filter and prioritise meeting requests, manage room bookings for meetings and briefings.
Apply advanced features and functions of all key office products.
Contribute to administration improvements and best practices.
Support the team with managing Excel files and analysing data.
Create and maintain the team SharePoint site.
Consolidate ServiceNow and Oracle data relating to CPMO funding.
Monitor time accounting and ensure it is submitted in a timely manner by the team.

Requirements

What will you be bringing to the team?

Higher vocational training in a relevant discipline with 3-years related experience, or a secondary educational qualification with 5 years related experience.
Proven experience in working independently and applying appropriate judgement when handling confidential materials.
Experience in drafting accurate and concise minutes, reports, documents, etc.
Experience in the application of strong planning, analytical and problem-solving skills.
Proven ability to build relationships with staff at various levels and across departments.
Experience in content management and document management systems using metadata.
Advanced knowledge of Word, PowerPoint and Excel.
Fluent in English at least at a level C1.

Benefits

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.