Administrative Coordinator

• Office administration (incoming/outgoing mail, inventory control, archive management, office equipment and company vehicles, and maintenance of office space)

• Human Resources administration (HR application support, employee onboarding/offboarding, documentation management, working time records)

• Organization of internal company events such as Team building, Christmas gathering, etc. 

• Organization of business trips, including:

  • travel planning, booking, and itinerary coordination

  • collecting required documentation

  • managing all administrative processes linked to travel policies, visas, insurance, and HSE requirements

  • ensuring compliance with internal travel procedures

• Accounting and finance support (procurement administration, processing incoming invoices and issuing outgoing invoices, preparing payroll data, travel expense claims and per-diem calculations)

• Health & Safety (HSE) administrative support, including:

  • coordination of mandatory trainings, medical check-ups, and certifications

  • maintaining HSE documentation and records

  • ensuring alignment with workplace safety regulations and internal safety procedures

  • supporting the implementation of safety measures during office activities and business trips

• Daily communication in English, both written and spoken, for coordination with international teams, vendors, and partners

• Higher professional education in economics or another relevant field

• Minimum 5 years of relevant experience in administration, finance/accounting administration, and HR administration

• Advanced computer skills, especially MS Office (Excel, Word, PowerPoint)

• Advanced English proficiency, written and spoken

• High level of responsibility, accuracy, and attention to detail

• Systematic and comprehensive approach to problem-solving

• Ability to work independently

• Willingness for continuous learning and skills improvement

• Advanced general computer literacy

• Valid B category driver's license

What we offer:

• Type of employment: full-time, permanent contract with a 6-month probation period

• Location: Zagreb

• Benefits: performance-based bonuses, positive working environment, and opportunities for growth and professional development