Administrative Business Operations

At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets

We’re an SF-based team of ~60 from Harvard, MIT, Google, Apple, etc. We recently raised a Series B from Benchmark, and we’re rapidly building the most intelligent search engine in history.

Now, we’re looking for an in-person Administrative Business Operations lead to help our C-suite and team run smoothly from our San Francisco office.

About the Role

In the Administrative BizOps role at Exa, you’ll support both our C-suite and broader team with operations, coordination, and scheduling. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office.

What You’ll Do

• Own calendar management and scheduling for C-suite and key team members

• Run day-to-day SF office operations (meeting rooms, guests, supplies, vendors, deliveries, office setup)

• Continuously improve scheduling systems, workflows, and recurring processes

• Support recruiting coordination, including interview scheduling and onsite logistics

• Help coordinate team events, office moments, and offsites

• Comfortable working with modern tools — bonus if you enjoy automating parts of your own role

• Ad hoc tasks as they come — be ready for anything!

What You’ll Need

• 2+ years of experience in operations or in a similar role

• Excellent communication and organizational skills

• Strong ownership and ability to operate with little direction

• Enjoy juggling multiple workstreams and fast-changing priorities

• Strong people instincts — you know when to step in, how to help, and when to stay out of the way

• Comfortable in a fast-moving, high-growth startup environment

• Based in or able to relocate/ commute to San Francisco

This is a full-time, in-person role in San Francisco. In addition to premium healthcare benefits (medical, dental, vision), we also offer fertility benefits and a monthly wellness stipend to all of our employees.