Administrative Assistant

Administrative Assistant

Rebellyous Foods is a leading, plant-based meat start-up working to make our products available and affordable for everyone by revolutionizing the production of plant-based meats. We are looking for a full time Administrative Assistant who can manage and organize office operations and procedures. Duties include executive level scheduling, supporting all departments with a wide variety of tasks and projects with varying levels of difficulty, and independent problem solving. This position requires considerable coordination with other team members and outside notables. We are a team of 10 and work very closely together. We are looking for a mission-focused individual who is excited to work collaboratively in a fast-paced start-up environment. This position reports directly to the Chief Business Officer.

Responsibilities: 

• Work closely with the CEO to coordinate daily scheduling, manage meetings, logistics and travel arrangements for conferences and speaking engagements.
• Set up agendas for regular and ad hoc team meetings, run meetings, take meeting minutes, and follow-up on key tasks when necessary.
• Coordinate tours, visits, and tasting events for outside partners and investors. 
• Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more.  
• Support the Chief Business Officer and CEO with investor relations, documentation coordination, and other duties as assigned. 
• Write first drafts of proposals, emails, and other correspondence, when necessary.
• Create presentations and policies and train staff accordingly.
• Create and track confidentiality agreements and other formal documents using Adobesign.
• Request and manage insurance information, NDAs, credit checks and other documents are requested and for expiration.
• Maintain, monitor and update a variety of databases, documents, certifications etc.
• HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned.
• Assist the Controller with various financial tasks such as collections, payroll, audit requests, demand letters, data entry,  filing, reconciliations, and other duties as assigned. 
• Assist the sales team with trade show event coordination, order and track swag, send samples, update target lists and CRM, assist with bid completion, monitor incoming company web inquiries.
• Support sales team at trade shows (this travel is a not a requirement of the position, but a plus)
• Serve as a project manager for projects with longer term milestones and coordination. 
• Chair and lead committees as required. 
• Monitor daily schedules and vacation tracking for all staff. 
• Order office supplies, open, sort, scan, file, and distribute mail.
• Run company errands as necessary. (mileage paid for) 
• Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc.
• Miscellaneous duties as assigned. 
• 
  

Qualifications: Candidates should have all of the following credentials:

• 2+ years experience as an administrative assistant, office manager, or the like. 
• Proficiency in all standard G-Suite applications as well as MS Word, Excel & Powerpoint.
• Highly organized and independent approach to follow-up tasks. Ability to prioritize projects and strong problem solving skills.
• Desire to work in a fast-paced, demanding food production, startup environment.
• Ability to be flexible and willing to take on new tasks to support the CEO and team.
• Excellent written and verbal communication skills.
• Basic accounting skills such as bill pay, spreadsheet management or similar.
• Ensure confidentiality related to sensitive company and/or employee information. 
• Exceptional experience completing tasks to a high standard of professionalism and attention to detail. 
• A passion to make the plant-based meat industry succeed.
• 
  

Physical Demands: Ability to stand for long periods of time, stoop, kneel, and reach regularly. Ability to lift, push, pull up to 35 pounds. Ability to travel by all means of transportation.

Location: This is a fully in-person position, located in Tukwila. Applicants seeking to work remotely are not being considered at this time. 

Salary & Benefits: The salary range for this position is $32/hr - $36/hr depending on experience. Medical, dental, vision, and supplemental benefits. Paid time off and company holidays. 

Non-Discrimination and Anti-Harassment Policy: At Rebellyous Foods, we aim to attract the most qualified and creative problem-solvers to the mission of providing sustainable, affordable meat alternatives. In achieving that goal, Rebellyous Foods does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our operations. Women, minorities, people of color, and those with non-traditional educational and experiential backgrounds are encouraged to apply. Further, we are committed to providing an inclusive and welcoming environment for all members of our staff, subcontractors, vendors, and clients. Discrimination or harassment in any form or based on any of the above factors is prohibited, as is retaliation against a person who has made a complaint or given information regarding possible violations of our policy.