Administrative Assistant

About Recite Me

In today’s digital age, we believe everyone should be able to access web content in a way that works for them. Our mission is to make the online world accessible for all.

And we’re not alone in this journey! Hundreds of global organizations already use our software to enable greater accessibility for their online content, products, or services.

We’re passionate about our cause and our product. As we move from start-up to scale-up, we need help to achieve our ambitious plans. This is why we’re looking for a highly organized and proactive Administrative Assistant to join our fast-growing team.

About the Role

This job description outlines the current key responsibilities but is not exhaustive. Duties may evolve over time in line with business needs and the individual’s development.

The ideal candidate will be detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced, collaborative environment. This is a great opportunity to grow your skills and gain broad operational experience in a dynamic SaaS scale-up.

In this role you will

Finance Administration (Primary Area of Responsibility)

• Review invoice tickets in HubSpot and create accounts in QuickBooks
• Accurately raise invoices and log receipts
• Update debtor sheets with receipt information and scan customer checks
• Maintain accurate and up-to-date records, including routine HubSpot updates for deals and invoice tickets
• Conduct soft debtor chasing (reminder emails, follow-ups) to support effective debtor management
• Provide general finance support to the line manager as needed

Team Support & Development (within Finance Scope)

• Work closely with the Line Manager and UK Credit Controller to develop skills across finance and admin tasks
• Take on training, coaching, and feedback to ensure accuracy and consistency
• Build knowledge to become a reliable backup across key responsibilities over time
• Provide cover during line manager absence for agreed tasks once trained

HR Administration & Payroll Support

• Schedule interviews, conduct reference checks, and maintain employee records
• Support onboarding processes
• Assist with employee benefits administration and updates as directed

Office Administration & Operations

• Manage incoming office calls, voicemail, physical mail, and office supplies
• Order and maintain office equipment and supplies
• Provide support for company events, team lunches, and engagement sessions
• Book tickets and hotels for team travel, escalating exceptions as required
• Gather receipts and assist with expense submissions and reimbursements
• Submit vendor bills and receipts

Requirements

We’re looking for great characters with the right attitude and aptitude.

Here are a few things you’ll need to be able to demonstrate:

• 1–3 years of administrative, finance, or office support experience
• Strong organizational and administrative skills with a high level of accuracy
• Confident communicator — friendly, professional, and comfortable engaging with team members and stakeholders
• Ability to work independently, manage multiple priorities, and meet deadlines
• Quick learner with a proactive mindset and willingness to grow
• Experience with QuickBooks, HubSpot, or similar platforms is a plus
• Familiarity with HR processes and/or payroll systems is desirable but not required

Location

Hybrid working set-up. Remote 2 days per week and 3 days in Reston, VA office. (Sunset Hills Area)

Benefits

• Great culture & working environment

• Paid vacation including Federal Holidays

• Excellent benefits package

Remuneration

Salary - reflective of experience

Job Type: Full-time

Salary: $45,000 - $55,000 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday