The KPFF San Diego Office is accepting applications for an Administrative Assistant. We are looking for a proactive, service-oriented team player to manage the front desk operations of our established, 100-person professional firm. In this role, the successful individual will keep office operations smooth by handling catering, managing schedules, facilitating communications, organizing files, and supporting staff with diverse tasks like accounts receivables, travel coordination and meeting preparation. This is a non-exempt, full-time position in the office.

Key Responsibilities

Offer a warm, helpful reception to all guests, clients, and employees as they arrive
Answer, screen, and direct incoming calls
Coordinate and organize meetings and employee events, including sending invites, managing calendars, reserving conference rooms, ordering catering, set-up and clean-up
Assist with incoming and outgoing mail, packages, and deliveries
Provide data entry and management
Order weekly office supplies and snacks
Maintain office kitchen cleanliness & organization
Provide office equipment maintenance such as service calls, ordering supplies and troubleshooting
Prepare, proofread, and finalize correspondence, letters, memos, reports, and other materials
Provide additional administrative support to office leadership and project teams as needed
Other administrative duties as assigned

High school diploma required
A minimum of 2 years’ experience in administrative assistant duties
Excellent communication, writing, and interpersonal abilities
Exceptional customer service orientation with a friendly, professional demeanor
Ability to prioritize, multi-task, and stay organized in a dynamic environment
High Proficiency in Microsoft Office Suite365
Strong attention to detail and high level of reliability and punctuality
Ability to maintain confidentiality and handle sensitive information professionally

Physical Demands and Work Environment

This is largely a desk role, requiring prolonged sitting with frequent standing, bending, and lifting. Must be able to periodically use step ladder, bend, reach and lift or move objects up to 25 pounds.

The salary range for this position is $22.00-$28.00. Salary will depend on education, experience & certifications. Apply at https://us.smrtr.io/4sf4T.

Qualified applicants only. No phone calls and no recruiters please.

For more information on KPFF, please visit our web site at https://www.kpff.com/.

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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.

Administrative Assistant

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