Administrative Assistant I - Multi Care Kidney Clinic

Union: Non-Union
Site: Toronto General Hospital
Department: Multi Care Kidney Clinic
Reports to: Manager
Hours: 37.5 Hours per Week
Status: Permanent Full-Time
Closing Date: December 18, 2025

Duties

As a member of the Multi Care Kidney Clinic, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including:

• Performing word processing/typing services for assigned personnel
• Providing support with small and/or informal meetings/events
• Maintaining written and/or electronic calendar/schedules
• Maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats
• Performing routine budgetary support functions
• Providing functional supervision to lower classified clerical position(s)
• Ensuring the efficient operation of the Department
• Performing other related clerical activities
• Performing cross-functional responsibilities, as assigned
• Performing other duties consistent with the job classification, as required

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day.  You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint;  experience in scheduling EPIC, Patient appointments and overseeing. Patient chart management;  superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.
 

•    Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
•    Two (2) years related secretarial experience
•    Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
•    Excellent organizational and time management skills
•    Excellent interpersonal and customer service skills
•    Excellent verbal and written communication skills
•    Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
•    Ability to maintain confidentiality
•    Experience working in a Health Care environment, an asset
•    Ability to produce high quality work in accordance with Hospital standards
•    Ability to work well under pressure
•    Ability to use good judgment in assessing difficult situations
•    Strong knowledge of general office practices, procedures and standards
•    Knowledge of medical terminology an asset
 

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.