Administrative Assistant

Federal Contracts Company was founded in 2003 by Clark and Tricia Ricke to be the solution for manufacturers of heavy equipment and federal government agencies that seek to buy or rent that equipment. We are focused on keeping government procurement easy for our partners. We believe that if we take care of our team, they will take care of our customers and partner vendors.

Our Mission :

Federal Contracts Company is dedicated to producing quality contracts between manufacturers and the federal government, creating trusting relationships while being fair and profitable. We succeed by thorough follow-up, marketing, and producing lasting business partners.

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented professional to join our team as an Administrative Assistant. This unique role will provide essential administrative support to the organization, ensuring smooth daily operations. Additionally, the role will also be responsible for some data analysis duties, described in further detail below.

Employment Status: Full-time

Salary: $60,000/year

Key Responsibilities:

I. Administrative Support (75% Focus)

• Executive Support: Provide comprehensive administrative and clerical support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
• Communication: Draft, proofread, and edit internal and external communications, presentations, and documents, ensuring high standards of professionalism and accuracy.
• Meeting Coordination: Organize, schedule, and prepare materials for internal and external meetings, including senior leadership meetings, taking accurate and concise meeting minutes.
• Office Management: Maintain organized filing systems (both digital and physical), manage office supplies inventory, and coordinate with vendors as needed.
• Project Assistance: Assist with the coordination and execution of special projects and initiatives as assigned by leadership.

II. Data Analysis and Reporting (25% Focus)

• Data Collection & Cleaning: Source, collect, and maintain the integrity of data from various internal systems (e.g., CRM, financial software, operational databases). Clean and process raw data to ensure accuracy and completeness for analysis.
• Analysis & Interpretation: Conduct detailed quantitative and qualitative analysis to identify trends, patterns, and insights related to company performance, operations, and strategic goals.
• Visualization & Presentation: Develop clear, compelling data visualizations (charts, graphs, dashboards) and concise reports to communicate findings. Present insights and strategic recommendations directly to senior management.
• Process Improvement: Identify opportunities to automate data collection, analysis, and reporting processes to increase efficiency and accuracy across the organization.
• Ad-Hoc Requests: Respond to time-sensitive data analysis requests from various departments and leadership.

Qualifications:

Required Skills & Experience

• Associate's degree in Business Administration, Data Science, Statistics, Finance, or a related field (or equivalent prior experience) preferred.
• 2+ years
  of professional experience in an administrative, analytical, or combined role.
• Proven proficiency with data analysis and reporting tools, particularly advanced expertise in Microsoft Excel (Pivot Tables, VLOOKUP, complex formulas).
• Demonstrated ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• Exceptional written and verbal communication skills, with the ability to explain complex data clearly to non-technical stakeholders.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

What We Offer:

• Benefits including PTO, Medical/Dental/Vision, 401k, and more.
• A dynamic, open, and collaborative work environment.
• The opportunity for professional growth in an organization with over 20 years of demonstrated success.
• A crucial role where your administrative support and analytical insights directly contribute to the company's strategic decision-making.

Candidates must follow all company Non-DOT Drug and Alcohol Testing Program Requirements. We are a Drug Free Workplace and an Equal Opportunity Employer.

https://federalcontractscorp.com/