Admin Assistant for finance department

We offer the industry’s only platform that fuses customer identity and anti-fraud solutions – customer identity management, identity verification, and fraud prevention.

We sell to industries with large, consumer-facing businesses such as: banking, financial services, insurance, fintech, gaming, ecommerce/retail, telco / media, utilities, etc.

About the Role:

We are seeking a highly organized and proactive Admin Assistant to assist with finance operations.

This role combines administrative tasks with finance and procurement support, requiring strong multitasking skills and attention to detail.

What You’ll Be Doing:

• Keep financial documents up-to-date and ensure they are ready for audits or internal use.
• Assist the Finance team with completing financial questionnaires and requests from customers and partners.
• Coordinate banking forms and annual tax residency certificate requests.
• Support procurement processes, track purchase orders (POs), and assist in budget forecasting.
• Organize and maintain shared drives, ensuring proper structure and easy access across the company.
• Help manage office rent, utilities, parking agreements, and IT equipment inventory.
• Support Board of Directors meetings and manage municipal documentation (e.g., property tax).

What you’ll need:

• Excellent English proficiency
• Highly organized and detail-oriented. 
• Discreet and able to handle sensitive information.
• Strong multitasker with the ability to adapt to shifting priorities.
• Proficient in tools like NetSuite, Excel, GSuite, DocuSign, Slack, and AI.
• Proactive with a “get-it-done” attitude.

Advantages:

• Previous experience in high-tech companies
• Experience working with procurement