The Project Administrator will play a key role in ensuring the smooth operation of various business functions across departments. You will work directly with company employees, clients, and external stakeholders, ensuring seamless communication and administrative support to keep projects and business operations running efficiently.
Key Responsibilities:
- Act as the initial point of contact for the office — answer and direct telephone calls, greet and assist visitors in a polite, professional manner.
- Manage incoming and outgoing correspondence: process mail, e-mail, faxes, memos; distribute as required.
- Maintain and organize both physical and electronic filing systems / databases; ensure documents are properly filed, stored and retrievable.
- Submit Background investigation for personnel, both current and new employees.
- Prepare and submit Guard Licensing Applications to the appropriate agency.
- Schedule appointments, meetings, and travel as directed; maintain calendar(s), set up meetings, and manage travel or lodging arrangements when required.
- Prepare, draft, and edit standard company documents: memos, letters, reports, invoices, expense claims, basic bookkeeping records, and other routine paperwork.
- Provide general office support: order and maintain office supplies, manage office inventory, coordinate with vendors / suppliers for procurement, and track deliveries.
- Responsible for all administrative tasks as needed — data entry, record-keeping, maintaining personnel files.
- Provide courteous, professional, and timely service to staff, clients, partners, or visitors.
Requirements
Required Skills & Qualifications:
- Experience in an administrative or office support role, preferably within a project or operations environment.
- Excellent communication skills, both written and verbal.
- Strong organizational and multitasking abilities with attention to detail.
- Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work effectively with all levels of staff and external stakeholders.
- Basic troubleshooting knowledge of office equipment (printers, computers, etc.).
- Strong problem-solving skills and the ability to think on your feet.
