Administrative Assistant 4, Administration

We are seeking a dynamic and organized individual to fill the role of Administrative Assistant, providing dedicated support to all related administration works for growing the Consumer Product Management Team in Penang (Sandisk Storage Malaysia, Batu Kawan). The successful candidate will be responsible for a wide range of administrative tasks, including sample shipment arrangements/executions, scheduling meetings, managing travel arrangements and visitors logistic, handling expense reimbursements, managing the Department Events, and PO/PR etc.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Sample Shipment and Delivery Tracking:

• Coordinate the shipment of samples as required, ensuring timely and accurate delivery.
• Track shipments and provide regular updates to the stake-holders

Communication Liaison:

• Act as a liaison between the Penang Consumer Team and internal/external stakeholders.
• Draft and proofread documents, presentations, and correspondence as needed
• Handle routine inquiries and prioritize messages for timely responses.

Meeting Coordination:

• Schedule and coordinate meetings for the team, including internal and external appointments.
• Prepare meeting agendas and assist in the documentation of meeting minutes.

Business Travel Plan & Arrangements:

• Manage all aspects of travel planning, including flight bookings, hotel reservations, and ground transportation.
• Ensure travel itineraries align with the company policies.

Traveling Expense / Budget Submission:

• Prepare and Submit Traveling Budget in Concur System
• Reconcile expenses, ensuring accuracy and compliance with company policies.

REQUIRED:

• Diploma in any field.
• A least 5 years of experience in administration or similar field.

PREFERRED:

• Proven experience in an administrative role.
• Strong organizational and multitasking abilities.

SKILLS:

• Excellent communication and interpersonal skills.
• Proficiency in office software (Microsoft Office suite, Microsoft Team and Asana).
• Detail-oriented with a high level of accuracy.

Sandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

NOTICE TO CANDIDATES: Sandisk has received reports of scams where a payment is requested on Sandisk’s behalf as a condition for receiving an offer of employment. Please be aware that Sandisk and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to Sandisk Ethics Helpline or email [email protected].