Administrative Assistant - 2025515

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten?  Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.   If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.     ORGANIZATION SUMMARY World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: World Relief Memphis is seeking a highly organized, detail-oriented, and proactive Part-Time Administrative Assistant to support the Executive Director in advancing the organization’s mission. This role is critical to ensuring timely execution in administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities, relationship building, and organizational leadership. ROLE & RESPONSIBILITIES:

Administrative Support

Complete administrative tasks to support the Executive Director, such as timesheets, mileage reimbursements, reimbursement requests, credit card receipts, and balancing the credit card. Support other office leaders in these tasks as assigned.

Support the Executive Director in scheduling, preparing for, executing and following up on internal and external meetings and events by purchasing supplies, preparing space, collateral, agendas, and taking notes.

Prepare and organize meeting materials, agendas, and presentations as needed.

Attend meetings to record, transcribe, and distribute accurate minutes or action items.

Draft, proofread, and manage correspondence and other written communication.

Work with office staff to prepare and clearly present office updates and reports, such as the Monthly Director’s Report.

Serve as a point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality.

Manage the Executive Director’s calendar, schedule appointments, and coordinate meetings.

Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members.

Provide support in coordinating and executing special projects and cross-departmental initiatives.

Support the Executive Director in maintaining deadlines and following up on outstanding tasks.

Support internal and external event planning and execution as assigned by supervisor

Perform other duties as assigned.

Administrative Fundraising Support

Assist the Executive Director in drafting and sending thank-you notes and acknowledgment letters.

Coordinate administrative logistics for donor meetings, including scheduling, preparing materials, and follow-up communications.

Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations.

Process general mail for Executive Director including received gifts in a timely manner according to local and headquarters processes and confidentiality protocols.

Work with headquarters staff to maintain and update donor management software with accurate records of contributions, contacts, and engagement activities.

Work with headquarters staff to capture and maintain performance data related to fundraising activities to support progress toward annual fundraising goals.

Work closely with other staff members to ensure alignment of donor communications and program updates to support the Executive Director in achieving fundraising goals.

Perform other duties as assigned.

JOB REQUIREMENTS:

Mature and personal Christian faith

Committed to the mission, vision, and values of World Relief

Desire to serve and empower the Church to impact vulnerable communities

Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document

1–3 years of experience in administrative support, preferably in a nonprofit or development environment.

Strong written and verbal communication skills.

Highly organized, detail-oriented, and able to manage multiple tasks and deadlines.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser’s Edge, HubSpot) preferred.

Professional demeanor, discretion, and ability to handle sensitive information.

PREFERRED QUALIFICATIONS:

Associate or Bachelor’s degree preferred, or equivalent administrative experience.