Administrative Assistant (005-0508)

​​Looking for Philippines-based candidates

Job Role: Administrative Assistant

Compensation range: $2,000 - $2,500 AUD/month

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: This company is a full-service electrical solutions provider catering to industrial, commercial, residential, and civil projects. They specialise in delivering customised and reliable electrical services, from complex industrial installations to home wiring, while prioritising safety, compliance, and efficiency. Their certified team offers 24/7 emergency support, ensuring projects run smoothly with minimal downtime and tailored solutions that meet each client’s unique requirements.

Role Overview: This is a remote administrative support role responsible for assisting the managers in ensuring solar and battery installation projects meet all operational and compliance requirements.

The role will play a key part in supporting compliance documentation, system workflows, and administrative processes. As systems and procedures continue to evolve—particularly with the early-stage implementation of Simpro—the role will adapt and expand over time.

Key Responsibilities: 

1. Solar & Battery Compliance Support

• Assist with preparing and managing compliance documentation for Australian solar and battery installations, with a strong focus on Victorian requirements.
• Support the processing and submission of solar rebate applications.
• Ensure all documentation aligns with current and upcoming compliance standards, including readiness for 2026 requirements.
• Coordinate closely with the Solar Manager to ensure compliance milestones are met accurately and on time.
  

2. Simpro & Ezzybills Workflow Management

• Manage and support workflows within Simpro, including jobs, quotes, and purchase orders.
• Assist with accounts payable processes by managing supplier invoices and purchase orders using EzzyBills.
• Ensure invoices are correctly captured, mapped from EzzyBills into Simpro, and allocated to the appropriate job cost centres.
• Support accurate cost tracking by ensuring invoice and PO data is complete and correctly assigned.

3. Database & System Maintenance

• Maintain data integrity within Simpro by supporting the admin team in keeping records accurate, up to date, and well-structured.
  Assist in cleaning and maintaining job, supplier, and materials data within the system.
• Generate basic reports from Simpro to support management with job tracking, materials status, and operational visibility.

4. Timesheet Monitoring & Payroll Support

• Monitor staff timesheets in Simpro on a daily basis to ensure field staff are clocking on/off correctly and recording labour hours accurately.
• Identify missing entries, discrepancies, or non-compliance in timesheet submissions.
• Escalate any timesheet or labour reporting issues to Payroll Management promptly to support accurate payroll processing and compliance.

Requirements

• Previous experience managing administrative and compliance paperwork for Australian solar and battery installations (Victorian experience strongly preferred).
• Hands-on experience using Simpro, with a solid understanding of jobs, quotes, and purchase order workflows.
• Experience supporting accounts payable processes, including invoice and PO handling.
• Strong attention to detail with a focus on accuracy and compliance.
• Ability to work independently in a remote environment while coordinating with multiple stakeholders.

Nice to have:

• Experience using EzzyBills for invoice processing.
• Familiarity with rebate processes.
• Experience supporting evolving systems and process implementation.
• Basic reporting experience within Simpro.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)