Administration Manager

Job Title: Administration Manager   

Department: Redline - Administration  

Location: NSSA, Doncaster   

Line Manager: Managing Director  

Contract Type: Full Time, Permanent  

Role Purpose 

As the Redline Administration Manager you are specifically responsible for the day-to-day management, development, implementation and maintenance of all RAS company administration aspects from finance to policy and ensuring the Managing Director receives accurate, timely and detailed administration reports on all key business matters You are expected to develop the company administration within RAS through strong leadership and good management as well as robust business acumen. You are also expected to assist the Managing Director in developing the Company as a whole and will ensure the administration and record keeping aspects of the company are achieved and maintained.  

Accountabilities: 

Maintain Office Services  

• Design and implement office policies  

• Establish standards and procedures  

• Organise office operations and procedures  

• Supervise office staff  

• Control internal and external correspondences  

• Review and approve supply requisitions and internal purchases  

• Liaise with other agencies, organisations and groups  

• Update organisational memberships, insurances, subscription and professional indemnities  

• Maintain office equipment, leases, stores and stationery  

Supervise Office Staff  

• Assign and monitor clerical and secretarial functions  

• Recruit and select office staff  

• Orient and train employees  

• Provide on the job and other training opportunities  

• Supervise staff  

• Evaluate staff performance 

• Coaching and disciplining staff  

Maintain Office Records  

• Design filing systems in accordance with ISO9001  

• Ensure filing systems are maintained and up to date  

• Define procedures for record retention  

• Ensure protection and security of files and records  

• Ensure effective transfer of files and records  

• Transfer and dispose records according to retention schedules and policies  

• Ensure personnel files are up to date and secure  

Maintain Office Efficiency  

• Plan and implement office systems, layout and equipment procurement  

• Maintain and replenish inventory  

• Check stock to determine inventory levels  

• Anticipate needed supplies  

• Verify receipt of supply  

Health and Safety: 

• Oversee compliance to health and safety policy and procedure and the timely review of all health and safety documents 

• Oversee the planning of routine preventative maintenance to all equipment ensuring the NSSA remains a safe and secure working environment 

• Oversee the provision of routine health and safety staff training and maintaining training records 

• Keep abreast of all changes and information relating to HSE and inform management of relevant updates 

Quality Assurance:   

• Oversee routine reviews of company documentation, ensuring the timely update of company manuals, policies and quality forms and ensuring all updated final documents are version controlled and issued to all staff, and all previous versions are archived  

• Keep abreast of all changes and information with regards to the BMSM and inform management of relevant updates  

Fleet Management: 

• Oversee the monitoring and management of fleet vehicles including service, MOT and repair including the collation of fleet data submitted via the Fleet Management List forms 

• Planning and renewal of fleet vehicles including fleet insurance renewal and update of the Motor Insurance Database (MID) 

People:    

• Use appropriate communication channels to keep team members and colleagues up-to-date and informed  

• Promote collaboration within the team and open and honest discussion to ensure any issues or conflicts are resolved swiftly  

• Support the development of colleagues  

• Promote diversity and encourages inclusivity  

Direct Reports:       

Office Administrator 

Office Administrator / Health & Safety and Fire Coordinator 

Senior QA Coordinator 

Requirements

Full UK Driving Licence - Manual / Automatic (Required)

Right to Work in the UK (Required)

Previous Management experience (Required)