Admin Specialist - Office Operations & Set-up

AI overview

Establish and run day-to-day office operations for a newly set-up entity in Thailand, coordinating vendor management, procurement, and compliance checks.

About the role

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

Key Responsibilities

Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals.
Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records.
Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices

Qualifications

Bachelor’s degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments.
Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation.
Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
Language: Native/Fluent Thai and good English; Chinese is a plus.
Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus