Admin Specialist - Categoria protetta

About Agicap Created in Lyon in 2016 by three French entrepreneurs, Agicap is one of the fastest scale-ups in Europe, with over 8000 customers, 650 employees and fast revenue growth (7x between 2021 and 2024). Agicap is part of the French Tech 120, rewarding the most promising startups in France. Agicap allows Finance teams of Mid-Market companies to efficiently manage and forecast their cash, pay their suppliers and get paid. By combining a Treasury Management System, and Accounts Payable and Accounts Receivable solutions into a single platform, Agicap aims at becoming the next leading Treasury Management platform for mid-market companies. We have raised €145M since our creation, with prestigious VC funds including AVP, Greenoaks, Partech and BlackFin, with a last round in November 2024. These additional resources further fuel our product innovation, allowing us to grow significantly and accelerate our international expansion across the world. We believe our success comes from our highly passionate and dedicated teams, committed to building a company where people can grow and build their careers. We are constantly looking for great talents, aiming for excellence and ready to join our ambitious adventure! Home page Customer Stories Our Values As an Admin Specialist, you will play a key role in supporting operations across two main areas: one focused on employee support, and the other dedicated to managing vendor payments and corporate expenses. You will join the Purchase to Pay team, reporting directly to Nicolas Hazotte, and will be based either in our Milan office or in full remote position, depending on your availability and preferences. This role is ideal for a fluent English speaker who enjoys working in an international environment, is detail-oriented, and wants to contribute to the operational excellence of a fast-growing SaaS company. Your key missions as an Admin Specialist, you will contribute to 4 main missions: 1. Business travel managementChecking incoming employee tickets, Assisting employees with booking their transportation and accommodation, Providing employees with a method of payment and managing the collection of invoices, Ensuring compliance with the company’s travel policy and process to the necessary updates. 2. Freelance contract managementDrafting freelance contracts using templates provided by our legal department, Managing the contract signing process, Monitoring contract lifecycle and renewals, 3. Supplier invoices managementHandling the receipt of vendor invoices and allocating them to the correct entity, Managing incoming vendor requests related to payments. 4. Corporate card expense managementControl the compliance of the receipts submitted by employees, Collecting missing receipts. What we are looking for:

Language: Fluent in Italian and English (French is a plus)

Experience: No specific experience required, but a background in administrative tasks and employee services is a plus.

Being attentive to others’ needs, ability to ensure compliance with internal policies,Being well-organized and able to prioritize effectively,Being proactive and solution-oriented with the ability to adapt to any situation and resolve issues with ease

You’re eager to work in a fast-paced, international SaaS environment

You enjoy operational challenges and being a key link between teams

You are curious, reliable, and open to living a mobility experience abroad