Admin & Scheduling Assistant (012-517)

Looking for Philippines-based candidates

Job Role: Admin & Scheduling Assistant

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: Our client is an air conditioning and heating specialist serving residential and commercial clients. They offer comprehensive HVAC services, including expert air conditioning installation, maintenance, repair, and system upgrades for homes and businesses.

Role Overview: Our client is seeking a reliable and organized Admin & Scheduling Assistant to support the day-to-day operations of the business. This role is key to keeping schedules running smoothly, maintaining accurate records, and providing timely, professional communication with customers.

Key Responsibilities:

• Manage and coordinate job scheduling and calendars for technicians
• Handle customer communication via phone, email, and messaging platforms
• Perform data entry and maintain accurate records in internal systems
• Update job statuses, appointments, and customer details
• Assist with general administrative tasks to support daily operations
• Follow up with customers regarding appointments, updates, and inquiries

Requirements

• Previous experience in an administrative or scheduling role
• Customer service experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy in data entry
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable using scheduling tools, spreadsheets, and basic office software
• Experience supporting a trade or service-based business (HVAC, construction, etc.) is preferred
• Familiarity with booking or job management systems is preferred

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)