Admin Executive

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. Purpose of Job You’ll be part of a fast-growing, dynamic team that’s making an impact in an pharma & life sciences industry. You’ll have the opportunity to drive meaningful change in HR operations, contribute to process improvement, and work alongside passionate colleagues in an innovative environment. If you are detail-oriented, have a strong understanding of HR operations, and thrive in a fast-paced environment, this role is a perfect fit for you! We'll trust you to:

Admin Responsibilities

Lead, manage, and continuously optimise day-to-day office operations and administrative functions, including office upkeep, security protocols, and efficient facilities maintenance

Compliance with all local laws, such as waybill, licences for signage, display of minimum mandatory notices, etc

Maintain the Utility Bill Tracker for the zone, capturing all the details such as bill date, due date, amount, bill received date, bill processed date and payment date

Maintain organized records, reports, MIS and filing systems.

Manage petty cash and basic bookkeeping tasks

Handle procurement of office supplies and vendor management.

Taking care of all printing and stationery needs 

Oversee the continuous operation, timely payment of bills and optimisation of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.

 Client & Event management

Travel & Logistics Coordination

Organize international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.

Monitor costs and expenses to assist in budget preparation

Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work

Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits, etc

Expense & Reimbursement Coordination for senior leadership

HR Responsibilities

Support onboarding processes for new employees, ensuring a seamless transition into the organisation

Maintain employee records and HR databases, ensuring accuracy and confidentiality.

Support employee engagement initiatives and assist in organising training and development programs.

Ensure HR Processes like offboarding, transfer, internal mobility etc, are executed effectively and consistently.

Handle administrative tasks related to HR functions, including payroll support and benefits administration.

Ensure compliance with labor laws and regulations 

You'll need to have:

3-5 years of Experience in a similar role

Previous experience in a similar role in a fast-paced environment.

Bachelor's degree in human resources, Business Administration, or a related field.

HR certifications (e.g., SHRM-CP, PHR) are a plus.

Key Requirements

Proven experience as an HR Executive or Administrative Assistant.

Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).

Strong organisational and multitasking skills.

Excellent written and verbal communication skills.

Attention to detail and confidentiality.

Ability to work well in a team and independently.