VirtueStaff is seeking a highly organized and versatile Accounts Payable Specialist to manage a diverse portfolio of financial, administrative, and content-driven workflows for our client. The Accounts Payable Specialist is responsible for managing the end-to-end process of vendor invoice intake, coding, approval, and payment for the client. This role requires strong attention to detail, effective communication skills, and the ability to work collaboratively with both internal teams and external vendors. The Accounts Payable Specialist will utilize Concur and Sage 300 software to ensure timely and accurate processing of invoices, track metrics, and support the overall efficiency of the accounts payable function.
Responsibilities
- Receive, review, and organize vendor invoices from multiple sources (email, mail, electronic upload, etc.)
- Enter and code invoices in Concur, ensuring accuracy and proper allocation to projects and cost codes
- Route invoices through established approval workflows in Concur, following up as needed to avoid delays
- Import approved invoices into Sage 300 for payment processing
- Track invoice status from receipt through payment, proactively communicating with internal team members regarding high-priority or time-sensitive invoices
- Troubleshoot and resolve invoice discrepancies, questions, or concerns with vendors and internal stakeholders
- Reconcile vendor statements on a regular basis, identifying and resolving any discrepancies between vendor records and company records
- Record and report metrics on invoice volume, approval times, and processing efficiency
- Support other accounting and administrative tasks as needed
Requirements
- 2+ years of accounts payable experience, preferably in the construction industry
- Experience with Concur and Sage 300 (Timberline) strongly preferred
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Effective written and verbal communication skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Benefits
- Work From Home
- Performance Bonus
