Accounts Payable Specialist II

Who we are:  

We're transforming one of the world’s oldest industries with cutting-edge technology and an innovative approach. Backed by top-tier investors and recognized by Time as one of the "best Inventions of 2024" and Fast Company as one of 2024's "Next Big Things in Tech", Electra is scaling rapidly and we're looking for bold, driven individuals to help us reshape the future of iron production. If you're ready to make a real impact in a company that's redefining heavy industry for a cleaner, smarter world, we want to hear from you.

What you will do:  

As an Accounts Payable Specialist II, you will play a key role in the setup and optimization of AP automation systems, developing strategic processes for growth, and ensuring efficient, accurate, and timely processing of payables. You will be responsible for daily invoice processing, exceptional follow-up, leveraging 3-way match processes to resolve discrepancies, and maintain compliance with GAAP and Electra’s accounting policies.  

Responsibilities include:

• Leading the implementation and ongoing management of Accounts Payable automation tools and workflows
• Monitoring and processing day-to-day accounts payable and credit card transactions, ensuring all financial data is maintained accurately and up to date
• Managing the 3-way match process (purchase order, receipt, invoice) to identify and resolve exceptions, working closely with internal teams and vendors to address discrepancies
• Posting vendor invoices to appropriate GL accounts and projects ensuring all approvals are obtained as required
• Reconciling company bank and credit card accounts monthly, and matching credit card receipts and logs with bank downloads
• Collaborating with Supply Chain, Inventory, and other stakeholders on current variances and enhancing processes
• Preparing year-end Form 1099s and assisting in monthly/quarterly use-tax liability reports  
• Supporting additional responsibilities as assigned, with a focus on continuous process improvement and automation

What we need you to bring to the team:   

• Bachelor’s degree in accounting, finance, or a related field, or an equivalent combination of education and professional experience; qualifying experience must be obtained in a professional work environment (excludes internships, co-ops, and academic or school-based projects)
• 2+ years of related experience with financial accounting systems   
• Experience with AP automation tools 
• Intermediate proficiency with Microsoft Office software, especially Excel 
• Working knowledge of accounting principles, practices, and standards, with the ability to apply company policies and procedures to resolve routine to moderately complex issues
• Ability to analyze situations and data of moderate scope, reviewing multiple factors and applying learned techniques within defined guidelines
• Capable of managing multiple tasks in a dynamic environment while maintaining strong attention to detail and accuracy
• Strong interpersonal and communication skills, with the ability to collaborate effectively with internal and external partners