Accounts Payable Specialist ( Hybrid Guadalajara MX)

The Accounts Payable Specialist will be responsible for maintaining and controlling accounts payable sub-ledger activity through accurate data entry and timely reconciliations. This role involves analytical work, vendor account management, and effective cross-functional communication to ensure precise and on-time payments.

Key Responsibilities

Daily Accounts Payable Operations

• Review invoices for proper documentation and approvals before processing.
• Accurately code invoices to ensure proper financial system entries.
• Prepare and process check runs, wire transfers, ACH payments, and online transactions.
• Prioritize invoices based on payment terms and urgency.
• Handle ad-hoc payment requests outside of scheduled runs.
• Convert purchase orders to vendor invoices with correct supporting documentation.
• Maintain organized and compliant AP records in line with accounting policies.
• Respond to vendor inquiries and resolve discrepancies.

Monthly, Quarterly & Annual Tasks

• Support month-end and quarter-end close activities.
• Maintain vendor master data and ensure timely 1099 filings.
• Investigate and resolve issues related to invoices, purchase orders, and payment records.
• Reconcile vendor statements and address outstanding balances.
• Assist in special projects and audits as needed.

Internal Communication

• Effectively communicate status updates and resolve issues in collaboration with internal teams.
• Escalate unresolved matters to appropriate stakeholders in a timely manner.

Requirements

• 3+ years of experience in accounts payable or general accounting functions, ideally in a manufacturing or similar industry.

• Proven ability to handle multiple priorities and meet strict deadlines.
• Strong organizational, analytical, and communication skills.
• High attention to detail with a focus on accuracy and compliance.
• Comfortable interacting with internal and external stakeholders across all levels.

Technical Skills

• Proficiency in Microsoft Office Suite, Google Workspace, and QuickBooks.
• Solid understanding of financial systems and document management.

Language Requirements

• Must be fluent in English, both written and spoken.

Benefits

Montlhy Salary: gross monthly salary of 25,000 - 30,000 MXN.

• Christmas Bonus: 30 days, to be paid in December.
• Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• Dental Insurance: Always smile with confidence!
• Life Insurance: (Death and MXN Disability)
• Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
• Cell Phone Reimbursement & Transportation Subsidy.
• Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United States.
• MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• Exclusive Discounts: Benefits with different companies for being part of MezTal.
• Academic Agreements: Access to national universities and language schools.