Accounts Payable Specialist

Paxar Canada Corporation is looking for a meticulous and organized Accounts Payable Specialist to join our finance team. This role is crucial for ensuring the accurate and timely processing of vendor invoices, with a primary focus on invoices related to purchased services and those requiring a formal Purchase Order (PO) match. You will play a vital part in maintaining strong vendor relationships and safeguarding our financial integrity.

Key Responsibilities

• Initiate and complete vendor credit applications and maintain accurate vendor master data records

• Process all new vendor setup requests and updates, ensuring all necessary tax forms and payment information are secured and entered correctly.

• Receive, review, and accurately process a high volume of vendor invoices, specifically prioritizing those for services and PO-backed goods.

• Perform 3-way matching (invoice, purchase order, and receiving/service confirmation) to validate all invoice details, including pricing, quantity, and payment terms.

• Validate proper general ledger (GL) coding and secure necessary approvals for non-PO invoices or exceptions in accordance with company policy.

• Investigate and resolve discrepancies between invoices, purchase orders, and receiving documentation by effectively communicating with internal teams and external vendors.

• Process and track credit memos and debit adjustments.

• Prepare and process weekly payment runs (ACH, wire transfers, checks) ensuring payments are made accurately and on time to optimize cash flow and capture available discounts.

• Reconcile vendor statements monthly to ensure all invoices and payments are accounted for, proactively identifying and resolving outstanding issues.

• Assist with month-end and year-end closing procedures, including preparing accruals and account reconciliations.

• Serve as the primary point of contact for vendor payment inquiries, providing professional and timely assistance.

• Maintain organized and accurate electronic and physical AP documentation and vendor files. 

• Assist with internal and external audits by preparing and providing required documentation.

• Ensure compliance with company policies, internal controls, and tax regulations 

Experience:
 

• 2-4 years of Accounts Payable experience, preferably in a medium to large organization or manufacturing environment.
• Experience processing high-volume vendor invoices.
• Experience performing 3-way matching (invoice, purchase order, receiving/service confirmation).
• Exposure to month-end and year-end close processes, including accruals, account reconciliations, and audit support.
• Familiarity with vendor management, including credit applications, vendor setup, and responding to vendor inquiries.
• Strong proficiency in Microsoft Excel (formulas, pivot tables, reporting).
• Experience with ERP/accounting systems (e.g., SAP, Oracle, JD Edwards, or similar).
• Understanding of accounting principles, internal controls, and tax compliance as they relate to AP.
• Ability to perform ad hoc financial analyses (vendor, cost, credit card expenses).

Core Competencies / Soft Skills:
 

• Exceptional attention to detail and strong organizational skills.
• Excellent communication skills
• High emotional intelligence and ability to thrive in a dynamic, fast-paced environment.
• Strong problem-solving skills

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

All your information will be kept confidential according to EEO guidelines.