About Assistantly
Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real.
This role is part of Assistantly’s sourcing and endorsement process — meaning you are placed directly with a client who values strong execution, good judgment, and proactive partnership. You’ll have ongoing coaching, clear standards, and a dedicated Success Manager behind you so you can focus on doing excellent work and growing in the role.
This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement.
About the Role
The company is a growing multifamily real estate investment and property management company serving communities across the Southeast. They operate at the property level with structured financial workflows, clear approval hierarchies, and tight budget controls. Clean books are non-negotiable.
This is a multi-entity environment. Community Managers initiate purchase orders. Regional Managers approve them. Accounting ensures every dollar aligns with proposals, budgets, and internal controls before funds move. Volume is steady. Precision matters.
The client needs an AP Specialist who can own the full vendor-to-payment lifecycle inside RealPage without constant supervision. Someone who catches discrepancies before they become problems. Someone who keeps reconciliations tight, documentation audit-ready, and reporting clean across multiple properties.
Requirements
- Review approved vendor proposals and complete compliant onboarding in RealPage, including COIs, W-9s, banking details, and required documentation
- Validate Purchase Orders created by Community Managers and approved by Regional Managers before invoice matching
- Process vendor invoices in RealPage with accurate GL coding and correct entity allocation
- Reconcile proposals, POs, invoices, and payment amounts prior to releasing funds
- Investigate and resolve discrepancies to prevent duplicate, incorrect, or out-of-budget payments
- Perform weekly and monthly reconciliations across multiple property-level accounts
- Reconcile vendor statements and resolve variances proactively
- Execute check runs, ACH, and wire payments according to established schedules
- Ensure all invoices are recorded in the correct accounting period to support month-end close
- Maintain organized, audit-ready AP records across the portfolio
- Support 1099 preparation and year-end vendor reporting requirements
- Identify and implement process improvements to strengthen AP accuracy, compliance, and automation
Non-Negotiables
- 2–4 years of accounts payable experience within multifamily, real estate, or property management
- Proven experience reconciling multiple property-level accounts across separate entities
- Hands-on experience using RealPage (strongly preferred) or similar property management systems such as Yardi or AppFolio
- Strong understanding of purchase order workflows, vendor onboarding compliance, and invoice processing controls
- Proficiency in Microsoft Excel and general ledger/AP accounting systems
- Experience executing ACH, wire, and check payment runs
- Fluent written and verbal English communication
- Full-time availability Monday–Friday, 9:00 AM – 6:00 PM EST
- High attention to detail with zero tolerance for financial inaccuracies
- Consistent follow-through, proactive discrepancy reporting, and adherence to structured processes
Benefits
- Competitive salary
- Paid US holidays
- Paid wellness days
- Health & wellness allowance
- Monthly profit sharing
- AI, Operations, and Leadership upskilling
- Dedicated Success Manager and long-term placement support
