Accounts Payable Manager

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
 
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. 
 
Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma.

What You'll Do

The Accounts Payable (AP) Manager will support the Senior Manager of Procurement & AP by managing the day-to-day AP operations of multiple entities. This role will manage the processing of invoices, execution of payment runs, GL journal entry reviews, and account reconciliations. The AP Manager will be the point person for the AP activities, ensuring accuracy, timeliness, and compliance with company policies while maintaining strong collaboration cross-functionally with both vendors and internal stakeholders and support continuous improvement initiatives.

Responsibilities

AP Operations

• Lead daily AP operations including managing the workload of the Accounts Payable team to ensure that accuracy of AP data, vendors are paid timely and vendor inquiries are responded to and resolved in a timely manner invoice processing, approvals, and vendor payments
• Manage weekly and monthly payment runs, ensuring accuracy, timeliness, and compliance
• Review and approve GL journal entries related to AP transactions
• Lead monthly and quarterly account reconciliations, ensuring accuracy and completeness
• Ensure AP activity is properly recorded in compliance with US GAAP and SOX controls

Process & Controls

• Maintain and enforce AP policies and procedures, ensuring compliance with internal controls
• Identify opportunities for process automation to enhance efficiency, accuracy, and scalability
• Proactively safeguard against duplicate payments and fraud
• Responsible for SOX and audit walkthroughs
• Manage Year End 1099 reporting
• Support system enhancements and integrations (ERP, expense systems, etc.)
• Research and determine use cases for AI chatbots/tools

Vendor & Stakeholder Management

• Serve as the primary point of contact for AP-related inquiries from vendors and internal stakeholders
• Work closely with Procurement, Treasury, and Accounting to resolve issues and ensure alignment
• Support vendor onboarding, payment terms negotiation, and dispute resolution

Team Support

• Provide guidance and training to AP staff on daily tasks and company policies
• Act as a liaison between AP team members and the Senior Manager, escalating issues when necessary
• Support SOX and audit requests and provide documentation as needed

Responsibilities

• 7+ years of progressive experience in Procurement and AP with at least 1 + years in a lead or supervisory role
• Bachelor’s degree in accounting or finance
• Strong knowledge of AP processes, GL journal entries, and account reconciliations
• Hands-on experience with ERP systems (SAP preferred), MS Office and other finance systems (e.g., Concur, Coupa)
• Familiarity with US GAAP and basic SOX/internal control requirements as they relate to AP
• Strong proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, basic formulas) and working knowledge of Word and PowerPoint
• Working knowledge/experience with AI tools and their capabilities
• Self-motivated, organized, detail-oriented, proactive thinker with the ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills with the ability to escalate issues appropriately
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors

Where You'll Work

This is a hybrid role and requires in-office collaboration 2-3x per week in our San Francisco Office.

Rewarding Those Who Make the Mission Possible

We have high expectations for our team members. We make sure those working hard for patients are rewarded and cared for in return. 

Financial Benefits:

• Market leading compensation 
• 401K with 100% employer match on first 3% & 50% on the next 2%
• Employee stock purchase program
• Pre-tax commuter benefits
• Referral program with $2,500 award for hired referrals

Health & Wellbeing:

• Comprehensive health care with 100% premiums covered - no cost to you and dependents
• Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
• Hybrid work model - employees have the autonomy in where and how they do their work 
• Unlimited flexible paid time off - take the time that you need
• Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
• Flex spending accounts & company-provided group term life & disability 
• Subsidized lunch via Forkable on days worked from our office

Skill Development & Career Paths:

• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities