Accounts Payable Manager (AP Manager)

Own AP Operations End-to-End

• Manage the full AP cycle across multiple entities — invoice intake, coding, approval routing, payment execution, and reconciliation — with minimal oversight

• Maintain vendor master data and ensure documentation (W-9/W-8, contracts, purchase orders) is complete and audit-ready

• Enforce internal controls and approval thresholds in accordance with company policy and procurement guidelines, including three-way match where applicable

Run Payments and Manage Vendor Relationships

• Execute payment runs  accurately and on schedule, coordinating with the Finance Team on timing of significant disbursements

• Serve as the primary point of contact for vendor inquiries and billing disputes, resolving issues independently and professionally

• Reconcile vendor statements and manage AP aging proactively

Support Close, Compliance, and Audit

• Own AP close activities — including accruals, aging review, and balance sheet reconciliations — and deliver on time each month

• Support external audits with organized, complete documentation and direct auditor engagement on AP-related inquiries

• Manage 1099 preparation and filing; support VAT coding as applicable across our UK entities

• Ensure records are maintained in accordance with retention policies and regulatory requirements

Champion Process Improvement

• As the day-to-day operator, you'll often be the first to spot friction or gaps — flag and escalate these so the right improvements can be made

• Support the rollout and adoption of spend management tools (Ramp and others as we grow) as directed by your manager, providing on-the-ground feedback on what's working and what isn't

• Maintain AP policy documentation and procedure guides across all entities we support, flagging when updates are needed

• Owned the full AP function independently — managing invoices, payments,and vendor relationships end-to-end across all Convergent entities and FROs with a high degree of accuracy and minimal escalations

• Developed a deep understanding of each FRO we support — understanding each FRO’s vendors, spending patterns, and compliance requirements well enough to manage their finances accurately and anticipate issues before they arise

• Strengthened our AP controls — audited existing workflows, identified gaps, and implemented or proposed changes that make our processes more scalable, compliant, and resilient as we continue to grow

• Become a trusted partner to the Finance Team and beyond — the go-to person for anything AP-related, known for responsiveness, accuracy, and sound judgment

Outro

Convergent Research aims to help fill a structural gap in today's R&D system. We enable fundamental research that requires unusual levels of scale and coordination yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D.

We are committed to creating an inclusive and diverse workplace where everyone has the opportunity to thrive. We believe in hiring individuals based on their unique talents—not on race, color, religion, ethnicity, gender, gender identity, sexual orientation, disability, age, military or veteran status, or any other characteristic protected by law or our company policies. We are more than a proud Equal Employment Opportunity employer. Our goal is to foster a healthy, safe, and respectful environment where all employees are valued and treated with dignity. Harassment of any kind is not tolerated here.  #LI-remote #LI-KP1