Accounts Payable Clerk

Florida Window & Door is a leading provider of high-quality impact windows and doors throughout the region. We take pride in delivering exceptional service and maintaining strong relationships with our customers and team members. We are seeking a detail-oriented Accounts Payable Specialist to join our Accounting Department and support our continued growth.

Position Overview:

The Accounts Payable Specialist is responsible for managing and processing all outgoing payments, maintaining accurate financial records, and ensuring timely and accurate handling of invoices, commissions, and payroll-related disbursements. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Accounts Payable:

• Maintain the company’s A/P Report and ensure all payables are up to date.

• Post and pay invoices, including but not limited to WEX Bill, TV Invoices, and Window Invoices.

• Itemize Simplifile Invoices and add checks to QuickBooks.

• Manage miscellaneous payments such as Stucco, Permits, Measure Tech, Coral Key, and Reimbursement Checks.

Sales Payroll & Commissions:

• Process payroll for all sales personnel, including Employees, Training Pay, and 3508s.

• Email copies of all checks and cancellations to salespeople.

• Track commissions on the Commission Spreadsheet and enter both front-end and back-end commissions into 360.

• Update systems (Commission Spreadsheet and 360) to remove commissions for terminated sales representatives.

• Initiate chargebacks for all necessary commission reversals.

• Handle travel expense reimbursements for specific deals salvaged by our Rehash Director, ensuring entries are updated on both the spreadsheet and 360.

• Add new salespeople to QuickBooks and maintain the sales staff calendar.

Installer Payroll & Commissions:

• Process payroll and cut checks for all installers.

• Track installer commissions on the Installer Commission Spreadsheet.

• Cut checks for personnel as required.

Qualifications:

• 5+ years of experience in Accounts Payable, Payroll, or related accounting functions (construction or home improvement industry preferred).

• Proficiency in QuickBooks, Microsoft Excel, and Google Sheets.

• Experience with 360 (or similar CRM/commission tracking systems) a plus.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Excellent communication and teamwork skills

Benefits

• Competitive pay based on experience.

• Health, dental, and vision insurance.

• Paid time off and holidays.

• Growth and advancement opportunities within a rapidly expanding company.