We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our team and provide a high-quality Finance service, ensuring all invoices are processed and paid to terms.
Key Responsibilities:
- Ensure invoices are processed accurately and paid to terms (UK and ROW).
- Ensure expenses are audited, sent to the relevant approvers and returned in a timely manner.
- Ensure the business follows the travel policy and any violations flagged.
- Ensure supplier details are verified and documented before updating ERP system and banking software to process payments
- Prepare and complete Payment Runs for invoices and employee expenses
- Ensure supplier and employee remittances are issued
- Responsible for debit balances on AP Creditors Ledger.
- Maintain the accounts payable inbox and take ownership on all expense and payment queries through to resolution.
- Ensure supplier & business queries are managed within that team’s SLA
- Monthly reconciliation of credit card control accounts
- Preparing month end accruals and payment KPIs
- Direct debit/ payment on account allocations.
- Provide supporting documentation for auditor queries.
- Attend monthly stakeholder calls with key suppliers & project teams
- Support on ad hoc projects & initiatives
- Assist in highlighting and solving process improvements
- Collaboration & clear communication with the business and other stakeholders
Requirements
- Demonstrable experience of working in a similar role is essential.
- Experience of working with multiple international legal entities and multiple currencies is advantageous.
- Previous experience working with an ERP system (AP) is essential. Experience working with Oracle is desirable.
- Experience working in the pharmaceutical / healthcare / life sciences industry is advantageous.
- Highly computer literate; experience operating with all Microsoft Office software, including a proficiency in Excel to include V-look ups & pivot tables.
- English and Mathematics GCSE grades A-B (or equivalent).
- Excellent written and verbal communication skills, with an ability to build relationships with internal and external stakeholders
- Hold a high level of attention to detail and accuracy, with the ability to problem solve independently
- Good organisation and prioritisation skills, with the ability to meet deadlines
Benefits
- 27 days holiday plus 8 bank holidays
- Pension contributions - 4.5% matched
- Life assurance - 4x annual salary
- Flexible Benefits Platform with £25/month Company contribution
- Annual salary review
- Independent financial advice service
- Enhanced Employee Assistance Programme
- Shopping discounts with retailers
- Long service awards
- Recognition scheme & employee of the year awards
