We are looking for a proactive and enthusiastic Accounts Payable Assistant to join our team and provide a high-quality Finance service, ensuring all invoices are processed and paid to terms.
Key Responsibilities:
- Ensure invoices are processed accurately and paid to terms (UK and ROW).
- Ensuring invoices are sent to the relevant approvers and returned in a timely manner.
- Ensure the business follows the purchase order process
- Ensure supplier accounts are created and maintained with verified information
- Work closely with the business to ensure that invoices are approved in an accurate and timely manner, purchase orders are in place and suppliers are paid to terms.
- Responsible for debit balances on AP Creditors Ledger.
- Supplier statement reconciliations – ensuring all invoices are received, accounted for and copies requested when not received by email/post.
- Maintain the accounts payable inbox and take ownership on all invoices and queries assigned to you are completed through to resolution.
- Ensure supplier & business queries are managed within that team’s SLA
- Complex monthly reconciliations of TOP supplier accounts e.g. GRNI, Intercompany
- Monthly reconciliations of bank accounts and journal posting
- Preparing month end accruals.
- Direct debit/ payment on account allocations.
- Provide supporting documentation for auditor queries.
- Attend monthly stakeholder calls with key suppliers.
- Support on ad hoc projects & initiatives
- Assist in highlighting and solving process improvements
- Collaboration & clear communication with the business and other stakeholders
Requirements
- Demonstrable experience of working in a similar role is essential.
- Experience of working with multiple international legal entities and multiple currencies is advantageous.
- Previous experience working with an ERP system (AP) is essential. Experience working with Oracle is desirable.
- Experience working in the pharmaceutical / healthcare / life sciences industry is advantageous.
- Highly computer literate; experience operating with all Microsoft Office software, including a proficiency in Excel to include V-look ups & pivot tables.
- English and Mathematics GCSE grades A-B (or equivalent).
- Excellent written and verbal communication skills, with an ability to build relationships with internal and external stakeholders
- Hold a high level of attention to detail and accuracy, with the ability to problem solve independently
- Good organisation and prioritisation skills, with the ability to meet deadlines
Benefits
- 27 days holiday plus 8 bank holidays
- Pension contributions - 4.5% matched
- Life assurance - 4x annual salary
- Flexible Benefits Platform with £25/month Company contribution
- Annual salary review
- Independent financial advice service
- Enhanced Employee Assistance Programme
- Shopping discounts with retailers
- Long service awards
- Recognition scheme & employee of the year awards
