Accounts Assistant

Job Overview

The Accounts Assistant will report into the Finance Manager and is responsible for the smooth running of the procure to pay (P2P) and treasury processes, alongside supporting the key processes and procedures of the Finance team.

This role will be split between two Accounts Assistants and therefore each will be primarily responsible for certain aspects of the role, with the other expected to cover in sickness and annual leave. Primary responsibilities are outlined in the Finance RACI.

This role requires high organisation skills, the ability to work independently, strong time management and clear attention to detail. This role will be involved in the development of new processes and systems for the business as it grows over time.

Responsibilities

Procure to pay (P2P):

• Management of the accounts inboxes, including initiating actions in a timely manner where required (e.g. for supplier issues or missed payments). Be the first port of contact for queries from suppliers.
• New supplier set up
• Add new suppliers (once authorised) into the finance system
• Verifying bank details with suppliers.
• Purchase Orders (POs)
• Training new staff to raise purchase orders appropriately.
• Assisting with queries from the wider business on creating POs
• Raise POs for the Finance team as required.
• Responsible for communicating and archiving overdue PO’s as necessary on a monthly basis
• Managing purchase invoices (PIs)
• Submitting invoices to automated data entry software and reviewing the output for accuracy, including values, GL coding, tax and due dates.
• Timely matching invoices to receipted purchase orders, and chasing for receipt where missing.
• Handling issues where receipted POs do not match the invoice received, or invoices are missing entirely.
• Supplier payments

• Ensure credit notes are matched off appropriately or refunds obtained.

• Ensure all payments are ready for payment in accordance with agreed payment terms.
• Prepare proposal for the weekly payment run with consideration of AP working capital management
• Set up payment run in Netsuite and/or banking systems

• Month end
  • Complete the month end reconciliation of the AP balance to the trial balance, investigating and resolving reconciling items on a timely basis.
  • Ensure AP is ready to close in line with the month end timetable.

Treasury:

• Weekly upload of bank transactions into Netsuite, and match supplier payments and customer receipts to invoices.
• Prepare month end reconciliations of all bank accounts, ensuring that transactions are investigated and reconciled and match to bank statements, completed in line with the month end timetable.
• Prepare month end reconciliations of all corporate credit cards, ensuring payments are reconciled appropriately and card holders are chased to submit expenses. This should be done in line with the month end timetable.
• Be the first point of contact for any queries regarding the Expense system.
• Training new staff on the Expense system.
• Preparation of the weekly liquidity tracker.

There will also be opportunities to get involved in other aspects of finance transactional processing, subject to workload.

Why work for Refeyn?

Compensation and core benefits

• We anticipate a salary between £28,000 to £34,000, for this role, depending on the candidate’s experience.
• 25 days annual leave per year in addition to bank holidays
• Up to 7% employer matched pension contribution
• Private health insurance from day one plus critical illness cover, income protection and life insurance
• Give as You Earn and Cycle to Work salary sacrifice schemes.

Family Friendly Benefits

Refeyn offers the Enjoy Benefits Nursery Scheme to employees after 3 months, and new parents can benefit from up to 17 weeks fully paid maternity, adoption and shared parental leave, 4 weeks fully paid paternity leave, plus an annual allowance for emergency childcare.

Supporting your Development

All employees receive access to Linkedin Learning which offers thousands of courses to support their personal and professional development. We also run frequent training sessions on both hard and soft skills.

Creating an Engaging Culture

Refeyn supports hybrid working where the role allows and offers flexible start and finish times. We also have a subsidised weekly lunch for onsite employees and a vibrant social calendar which includes holiday parties and midsummer festivals plus an annual team budget for managers to plan team-building activities.

Refeyn is proud to use anonymised hiring practices. Identifying information such as a candidate's name, email address, date of birth and photo will not be visible to the hiring manager when they review CVs.