Accounts and Payroll Administrator Assistant

Brief

CC.Talent is seeking a reliable and detail-oriented Account and Payroll Administrator Assistant to support an Australian-based organisation. This role works closely with the Payroll Team Lead and Accounts Manager to ensure payroll and accounts functions are completed accurately, efficiently, and in line with company policies and Australian compliance requirements.

The ideal candidate has experience in payroll processing and accounts administration, strong Excel skills, high attention to detail, and the ability to manage deadlines in a structured and fast-paced environment.

Client Details

Our client is an established Australian organisation operating within a professional services environment. The business manages therapist services, client billing, and third-party payer arrangements. This role plays a key part in ensuring accurate payroll processing, invoice generation, accounts receivable management, and financial record keeping.

Responsibilities:

• Generate invoices from therapist timesheets and ensure accurate billing

• Manage accounts receivable and conduct ageing debtor follow-ups

• Perform account and general ledger reconciliations (Xero if required)

• Liaise with therapy team, clients, and third-party payer organisations regarding account matters

• Check timesheets and enter payroll data into Excel and HRIS payroll system (ELMO)

• Assist with end-to-end fortnightly payroll processing, including new starters and terminations

• Maintain and update employee personal and payroll records

• Verify deductions, benefits enrolment, superannuation, PAYG, and salary sacrificing arrangements

• Assist with payroll tax calculations and payroll reconciliations

• Monitor employee entitlements and leave liabilities

• Maintain payroll spreadsheets and ensure accuracy of all payroll transactions

• Support award interpretation (with guidance from Payroll Team Lead)

• Respond to payroll and timesheet enquiries from team members

• Set up team member KPIs in CRM as required

• Maintain accurate filing systems and financial documentation

• Provide reception cover as required and maintain an organised admin/clinic environment

• Attend practice meetings and relevant seminars

• Support general administrative and finance tasks as directed

Requirements

Qualifications

• Certificate IV in Payroll (or higher) OR proven experience in a similar payroll and accounts role

• Previous administration experience in a professional environment

• Strong understanding of payroll processes, including timesheets, new starters, terminations, superannuation, PAYG, and payroll tax

• Basic knowledge of award interpretation, taxation, and statutory/ATO requirements

• Experience in accounts receivable, invoice processing, debtor follow-ups, and account reconciliations

• Intermediate to advanced Microsoft Excel skills

• Moderate understanding of Xero preferred

• Experience using HRIS or payroll systems (e.g., ELMO) preferred

• Strong numerical, reconciliation, and spreadsheet skills

• Ability to read, interpret, and validate timesheet and financial data accurately

• High attention to detail with strong organisational and time management skills

• Strong written and verbal English communication skills

• Ability to maintain confidentiality and demonstrate integrity at all times

• Open to working in Clark, Pampanga

• Open to a hybrid work set-up

• Has experience working with Australian clients

• Willing to work on Australian shift (AU hours)