Accounting Specialist

ABOUT VAYNERX

VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.

ABOUT VAYNERMEDIA 

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.

Accounting Specialist - A/R:

We are currently seeking an Accounting Coordinator to join our Accounting Shared Services team and be part of our fast paced, collaborative, innovative social-first digital media agency. This role will focus on our Accounts Receivable (A/R) discipline.

Who are you?

A highly organized, highly motivated, detail-oriented, self-starter who is passionate and enthusiastic about accounting. Other key qualities include hustle, flexibility, and adaptability in a highly challenging and rewarding environment.

Responsibilities:

• Collaborate with the Commercial Finance team to prepare and generate monthly invoices for assigned clients based on stated SOW terms
• Understand the lifecycle of agreement execution to ensure proper Finance involvement to track active/pending projects and drive the status of signatures (for execution) on SOWs, purchase orders, etc.
• Primary contact for A/R related questions and communications regarding all client invoices and credit memos for assigned clients 
• Resolve invoicing issues that arise for various reasons including PO discrepancy, invoices rejected, or missing information from third party billing portals
• Partner with Shared Service Supervisors, Treasury and Commercial Finance teams as it relates to payment related updates from clients on open A/R invoices and collection status
• Ensure a full understanding of the client’s position as it relates to open A/R invoices and/or collection status
• Coordinate with team members across Finance (noted above) as part of the escalation process 
• Create and apply credit memos for clients on an as-needed basis including coordinating with clients to ensure records for both parties remain consistent (and that all credit memos are approved prior to processing)
• Partner with Finance Team in NY on Ad hoc projects, including, but not limited to:
• Reporting requests
• Fulfilling audit and sample requests for various types of external audits
• Participating in the project wrap process

Qualifications:

• Bachelor’s degree in Accounting/Finance or 2 or more years experience in an Accounts Receivable or Accounts Payable role
• NetSuite experience preferred
• Requires knowledge of and experience with Microsoft Excel, Microsoft Office suite, Google Sheets and Google Suite/Tools
• Ability to communicate and collaborate effectively with internal stakeholders (Finance personnel, Account Teams, HR, Legal, Other)
• Ability to work both independently, and as part of a team while thriving in a fast-paced, high-pressure work environment
• Experience working remotely