Accounting Specialist

About MealSuite 
MealSuite builds end-to-end foodservice technology for healthcare and senior living organizations. Our mission is to help care teams deliver better dining experiences with less effort. We’re a fast-growing team working on meaningful problems that directly impact patient and resident care. 

About the Role 
We’re looking for an industrious and detail-oriented Accounting Specialist to join our Finance team. Reporting to the Controller, you’ll be handling a slew of responsibilities across accounts receivable, accounts payable, and payroll to help manage the day-to-day needs of a growing enterprise. 

What You’ll Do 

• Perform timely bookkeeping entries for all payable and payroll transactions that reflect the inter-company relationships and support the financial reporting 

• Reconcile the AR ledger, prepare AR aging reports for management review, and lead internal AR meetings to discuss collection efforts 

• Process and review vendor invoices for accuracy to ensure vendors are paid on time and manage payable records within our expense management software 

• Generate and send accurate customer invoices in a timely manner and, if necessary, work closely with other teams to resolve billing discrepancies  

• Process and review both Canadian and U.S payroll to ensure accuracy of each pay period and review employee expense reports and process reimbursements, ensuring they align with our company expense policy 

• Apply customer payments accurately to the correct invoices in the accounting system 

• Manage collections activities, including sending reminders and negotiating payment plans when necessary, as well as identifying short payments and work to resolve them promptly  

• Recommend process improvements to optimize billing, collections, and cash application processes 

What You Bring 

• 3+ years of direct experience working in accounting, including roles in accounts payable, accounts receivable, and/or payroll, or a combination of all three. 

• Financial education through certifications, courses, or training that demonstrate a basic understanding of accounting principles 

• Having or working towards a PCP designation or equivalent is preferred 

• Experience with Excel with strong data entry skills 

• Experience with Dayforce, TriNet, Ramp, Salesforce, or similar systems preferred 

• Exceptional communication skills and a keen eye for details 

• Comfortable working with multiple entities and the organization skills to back it up  

• Ability to thrive in a collaborative, fast-moving environment 

• Willingness to travel occasionally; valid passport with no travel restrictions (Canada/USA; Vietnam if required) 

Compensation: $60,000–$75,000 CAD per year 

This role requires working onsite in our Cambridge office two days per week. 
If you’re more than an hour away, apply anyway we’re open to discussing options. 

Why You’ll Love Working Here   

• Unlimited paid time off – yeah, you read that right! We trust our employees to build their own version of balance so they can feel rejuvenated to bring their best every day.   

• Retirement savings support – we invest in your future with RRSP/401(k) matching at 100% up to 3%, because long-term security matters just as much as day-to-day balance. 

• Health benefits – this includes day one medical, dental, and vision options, life & disability insurance, & paid maternity and parental leave.  

• Hybrid flexibility – we value the collaboration, mentorship and learning that come from physically working next to one another, as well as the benefits that remote work can offer.   

• Work-life balance – this is supported by the fact that more than 90% of current employees agree that their leader supports their wellbeing.   

• Participation in our equity program – we’d love for you to share in MealSuite's success as we continue to grow!   

• Opportunities for career development and advancement – we support our employees in pursuing and achieving their professional goals.   

• Purposeful work with a positive community impact – more than 90% of our North American employees agree that the company’s purpose aligns with their personal values. Learn more about our values at  mealsuite.com/careers. 

We want to ensure that every qualified individual has an equal opportunity to work with us. If you require accommodation to our application process, please contact [email protected]. 

MealSuite uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by people. 

This is a current vacancy, and we are actively hiring for this position.