Accounting Specialist

Our Company

BrandActive specializes in the financial analysis, strategy, and logistics of rebrand implementation. Since 1998, we’ve helped many of the world’s most valuable brands plan, budget, and implement brand change—optimizing spend, improving efficiency, and reducing complexity along the way. 

Our work combines industry-leading analytics with a proven methodology to help clients make smarter decisions, save time and money, and get more value from their brand investments—whether they’re navigating a major rebrand or managing their brand day to day. You can explore examples of our work in our case studies. 

At BrandActive, we’re committed to building an inclusive, supportive workplace where people can do their best work and grow together. We strive to set the global standard for excellence in our industry while fostering a culture rooted in trust, agility, and growth —guided by our North Star: great people, doing great work, and having a great time doing it. 

The Opportunity

BrandActive is currently seeking a part-time (24 hours a week) Accounting Specialist to aid in BrandActive’s accounting function. Your attention to detail, agility and collaborative approach when working with others will support your success in the role.

Reporting to the Senior Accounting Manager, you’ll be responsible for relationship management with BrandActive’s clients and vendors, supporting across accounting and administration functions and more.

We are looking for an experienced, long-term addition to our team who can hit the ground running and enjoys working on a broad variety of tasks.

BrandActive is going places – join us and help make it an even better place to work.

Responsibilities

Accounting and Administrative Operations

• Receive, review, and route vendor invoices for approval
• Request, verify, and maintain vendor banking details and required documentation (e.g., W-9s for U.S. vendors)
• Maintain Accounts Payable and Accounts Receivable cycles, including invoice creation, payment application, and approval workflows
• Prepare weekly payables reports for Partner approval
• Review, verify, and process employee expense reports; communicate reimbursement status as needed
• Manage AR aging and follow up with customers via email and phone
• Oversee and reconcile corporate credit card accounts
• Deposit cheques and manage incoming mail for the Accounting team
• Maintain client documentation file

Accounting Systems and Reporting

• Enter and maintain accounting transactions in QuickBooks Desktop
• Set up and maintain customer and vendor records
• Enter, apply, and track invoices, bills, credits, and payments with a clear understanding of posting impacts
• Perform monthly bank reconciliations
• Prepare and support routine financial reports
• Support month-end close and ad hoc accounting tasks
• Independently manage day-to-day accounting operations in QuickBooks

Payroll and Cross-functional Support

• Assist the Senior Accounting Manager with bi-monthly payroll, invoicing, purchase order creation and tracking, tax reconciliations, and month-end close activities
• Communicate effectively with internal departments and external vendors to resolve accounting questions or issues

Professional Development

• Own your growth by setting and updating development goals, actively seeking feedback, and aligning your aspirations with business goals.
• Contribute to internal initiatives that impact the client and/or team member experience such as our EDI Advisory Committee, Community Impact Committee, or our Social Committee.
• Bring forward smarter, faster, better solutions to processes and identify opportunities to be more agile in day-to-day activities.
• Demonstrate inclusive and supportive behavior, contributing to BrandActive’s core values of trust, agility, and growth, commitment to equity, diversity, and inclusion, (EDI), humanity, and wellbeing.

Qualifications and Experience

You might not tick every box, but if you meet most of the qualifications and are excited about the role, we’d love to hear from you. We value potential, curiosity, and a growth mindset.

• 2–5 years of relevant accounting or bookkeeping experience
• Post-secondary education in Accounting (degree, diploma, or certificate) preferred
• Proficiency in Excel (including pivot tables) and Outlook
• Hands-on experience with QuickBooks (required)
• Strong organizational skills, attention to detail, and accuracy
• Professional and effective communication skills
• Self-motivated with the ability to work independently
• Experience with expense management tools (e.g., Expensify) and online payroll systems preferred
• Experience with cross-border accounting (U.S./Canada) and A/P portals (e.g., Ariba) preferred
• Prior experience creating purchase orders and performing bank reconciliations

Compensation

• Competitive compensation: $35-$40 CAD per hour. This is a part-time role, roughly 24 hours per week.

Start Date

As soon as possible.

Location

Preference is Toronto, ON. BrandActive also has an office available for those in Toronto, ON.

Job vacancy

This role reflects growth in our team and expanded operational scope.

Commitment to Equal Opportunity

BrandActive is proud to be an equal opportunity employer and values inclusion in its workforce. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.

Accessibility Statement

BrandActive is dedicated to ensuring an accessible and inclusive experience for all candidates. If you require accommodations during the application process, please let the Talent Manager know. We are committed to partnering with you to provide support and make reasonable adjustments throughout the process. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

The Interview Process

At BrandActive, we use AI within our recruitment process in the following ways: screening applicants and recording calls and interviews. All candidates will be notified of the use of AI at the start of a call or interview and can request to opt out. As part of our broader dedication to EDI, we continuously review and refine our use of AI to support equitable experiences for all applicants.

• Initial Call (Pre-Screen): If your application is selected, you will have a prescreen call with the Talent Manager where we will use AI to transcribe for accurate note taking.
• Virtual Interview: Followed by an interview with the hiring manager.
• Case Presentation Interview: The last step is a case study and presentation to our team.

We thank all applicants for their interest in BrandActive, however, only those selected for an interview will be contacted.